Onsite Construction Project Coordinator

Careers at Southland; Sacramento (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

50% company match (no cap) and 100% v

Medical, dental, and vision insurance

Annual bonus program

Term life, AD&D insurance

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Training/professional development

Wellness benefits

Job summary

Southland Industries in California is seeking a Construction Project Coordinator to support field and office teams on multi-year Bay Area and Sacramento projects. This onsite role collaborates with Project Executives, Managers, Engineers, Superintendents, and foremen to ensure day-to-day operations run smoothly.

The position handles data entry, reporting, and administrative tasks across job sites and the main office, providing essential support for schedules, subcontracts, and compliance.

Qualifications

• High school diploma or equivalent
• Associate degree preferred
• Minimum 2 years’ related experience
• Solid verbal and written communication skills
• Solid customer service skills
• Solid ability to multitask and prioritize
• Solid attention to detail
• Proficiency with various software, including Microsoft Word, Excel, PowerPoint

Responsibilities

• COINS data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates, and receives material in the web-based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&M.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submits to customer-specific contractual requirements (i.e., city license, contractor’s license, certificate of insurance, emergency phone list, and gathers from other departments: safety program, drug awareness program, MSDS sheets for jobsite).
• Analyzes open commitments at closeout and follows up with sub/vendor to ensure no further costs are owed before closing project.

Skills

Verbal & written communication

Customer service

Multitasking & prioritization

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

MS Project

Job description

Southland Industries in California is seeking a Construction Project Coordinator to support field and office teams on multi-year Bay Area and Sacramento projects. This onsite role collaborates with Project Executives, Managers, Engineers, Superintendents, and foremen to ensure day-to-day operations run smoothly.

The position handles data entry, reporting, and administrative tasks across job sites and the main office, providing essential support for schedules, subcontracts, and compliance.