Onsite Construction Project Coordinator

Southland Industries, Inc.; Sacramento (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

401(k) matching with immediate vesting

Medical, dental, and vision insurance

Annual bonus program

Life, AD&D and disability insurance

Pre-tax flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

Southland Industries is seeking a Construction Project Coordinator to support project teams on world-class multi‑year projects serving the Bay Area and Sacramento. The role is primarily onsite, blending office and job site activities, and collaborates with Project Executives, Managers, Engineers, Superintendents and Foremen.

The coordinator will handle data entry, reporting, submittals, schedules, procurement, timecards, and closeout activities to ensure project success and compliance with

Qualifications

• High school diploma or equivalent.
• Minimum 2 years’ related experience.
• Solid verbal and written communication skills.
• Solid ability to multitask and prioritize.
• Proficiency with various software, including Microsoft Word, Excel, PowerPoint.

Responsibilities

• COINS data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates, and receives material in the web‑based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&Ms.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submits to customer‑specific contractual requirements (i.e., city license, contractor’s license, certificate of insurance, emergency phone list, and gathers from other departments: safety program, drug awareness program, MSDS sheets for jobsite).
• Analyzes open commitments at closeout and follows up with sub/vendor to ensure no further costs are owed before closing project.

Skills

Communication (verbal & written)

Time management / multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Southland Industries is seeking a Construction Project Coordinator to support project teams on world-class multi‑year projects serving the Bay Area and Sacramento. The role is primarily onsite, blending office and job site activities, and collaborates with Project Executives, Managers, Engineers, Superintendents and Foremen.

The coordinator will handle data entry, reporting, submittals, schedules, procurement, timecards, and closeout activities to ensure project success and compliance with