Project Coordinator

Careers at Southland; Sacramento (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

50% company match (no cap) and 100% v

Medical, dental, and vision insurance

Annual bonus program

Term life, AD&D insurance

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Training/professional development

Wellness benefits

Job summary

Southland Industries in California is seeking a Construction Project Coordinator to support field and office teams on multi-year Bay Area and Sacramento projects. This onsite role collaborates with Project Executives, Managers, Engineers, Superintendents, and foremen to ensure day-to-day operations run smoothly.

The position handles data entry, reporting, and administrative tasks across job sites and the main office, providing essential support for schedules, subcontracts, and compliance.

Qualifications

• High school diploma or equivalent
• Associate degree preferred
• Minimum 2 years’ related experience
• Solid verbal and written communication skills
• Solid customer service skills
• Solid ability to multitask and prioritize
• Solid attention to detail
• Proficiency with various software, including Microsoft Word, Excel, PowerPoint

Responsibilities

• COINS data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates, and receives material in the web-based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&M.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submits to customer-specific contractual requirements (i.e., city license, contractor’s license, certificate of insurance, emergency phone list, and gathers from other departments: safety program, drug awareness program, MSDS sheets for jobsite).
• Analyzes open commitments at closeout and follows up with sub/vendor to ensure no further costs are owed before closing project.

Skills

Verbal & written communication

Customer service

Multitasking & prioritization

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

MS Project

Job description

Position Summary

We have an exciting opportunity for a Construction Project Coordinator to work on world-class multi-year projects with a best-in-class team that serves the greater Bay Area and Sacramento. This is primarily an onsite position for the Project Coordinator, which fluctuates between both an office and job site environment. This position will work closely with Project Executives, Project Managers, Project Engineers, as well as Superintendents and General Foreman in the process of performing their duties and will report to the Division Finance Manager but will work closely with the Project Manager for day-to-day direction. The Project Coordinator is responsible for providing support to a project team, and this may include data entry, reporting, and general office and administration duties to support both job sites and main office activities.

Position Details

• COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates, and receives material in the web-based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&M.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submits to customer-specific contractual requirements (i.e., city license, contractor’s license, certificate of insurance, emergency phone list, and gathers from other departments: safety program, drug awareness program, MSDS sheets for jobsite).
• Analyzes open commitments at closeout and follows up with sub/vendor to ensure no further costs are owed before closing project.

Qualifications

• High school diploma or equivalent
• Associate degree preferred
• Minimum 2 years’ related experience
• Solid verbal and written communication skills
• Solid customer service skills
• Solid ability to multitask and prioritize
• Solid attention to detail
• Proficiency with various software, including Microsoft Word, Excel, PowerPoint

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For California, this ranges from $29.68 - $35.07 hourly plus annual incentive, benefits, and retirement program as outlined above.

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).