Project Coordinator: In-Office Construction Admin & Support

P2S Inc.; San Diego (CA); On-site; USD 62,000 - 71,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Health, dental, vision benefits

Life and Disability Insurance

Flexible non-accrual vacation

Job summary

P2S Inc. is seeking a mid-level Project Coordinator in San Diego, CA to support project managers with coordination, construction administration, and contract tasks. The role emphasizes organization, documentation, and communication across multiple projects in a fast-paced environment.

Ideal candidates have 2–4+ years in the AEC sector, strong MS Office skills, and a proactive, details-driven mindset. Local office in La Jolla, with in-office schedule Monday–Friday.

Qualifications

• 2–4+ years in project coordination or construction admin in AEC.
• MS Office proficiency including Project, Outlook, Excel, Word.
• Strong written/verbal communication with high accuracy.
• Ability to work independently in a fast-paced setting and meet deadlines.
• Reliable, accountable, and deadline-driven.

Responsibilities

• Support project managers from start to end across design and construction.
• Route RFIs and submittals using Newforma or CM platforms.
• Maintain logs, monitor items, and follow up with teams.
• Prepare and format specs and reports per client requirements.
• Distribute weekly task reports to project managers.
• Assist with contract administration and file maintenance.
• Prepare subconsultant agreements using DocuSign.
• Maintain organized project files and documents.
• Communicate with clients, subcontractors, architects, and authorities.
• Manage incoming/outgoing correspondence and deadlines.
• Greet visitors, manage phones, and coordinate access.
• Maintain organized office and supplies.
• Coordinate meeting rooms and on-site activities.

Skills

Project coordination

Communication

Attention to detail

Independent work

Education

High school diploma or equivalent

Associate/Bachelor's degree preferred

Tools

Newforma

Deltek Vantagepoint

DocuSign

Procore

Autodesk

Bluebeam Studio

e-Builder

Microsoft Office (Project, Outlook, Excel, Word)

Job description

P2S Inc. is seeking a mid-level Project Coordinator in San Diego, CA to support project managers with coordination, construction administration, and contract tasks. The role emphasizes organization, documentation, and communication across multiple projects in a fast-paced environment.

Ideal candidates have 2–4+ years in the AEC sector, strong MS Office skills, and a proactive, details-driven mindset. Local office in La Jolla, with in-office schedule Monday–Friday.