Project Coordinator

Southland Industries, Inc.; Sacramento (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

401(k) matching with immediate vesting

Medical, dental, and vision insurance

Annual bonus program

Life, AD&D and disability insurance

Pre-tax flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

Southland Industries is seeking a Construction Project Coordinator to support project teams on world-class multi‑year projects serving the Bay Area and Sacramento. The role is primarily onsite, blending office and job site activities, and collaborates with Project Executives, Managers, Engineers, Superintendents and Foremen.

The coordinator will handle data entry, reporting, submittals, schedules, procurement, timecards, and closeout activities to ensure project success and compliance with

Qualifications

• High school diploma or equivalent.
• Minimum 2 years’ related experience.
• Solid verbal and written communication skills.
• Solid ability to multitask and prioritize.
• Proficiency with various software, including Microsoft Word, Excel, PowerPoint.

Responsibilities

• COINS data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates, and receives material in the web‑based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&Ms.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submits to customer‑specific contractual requirements (i.e., city license, contractor’s license, certificate of insurance, emergency phone list, and gathers from other departments: safety program, drug awareness program, MSDS sheets for jobsite).
• Analyzes open commitments at closeout and follows up with sub/vendor to ensure no further costs are owed before closing project.

Skills

Communication (verbal & written)

Time management / multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We have an exciting opportunity for a Construction Project Coordinator to work on world‑class multi‑year projects with a best‑in‑class team that serves the greater Bay Area and Sacramento. This is primarily an onsite position for the Project Coordinator, which fluctuates between both an office and job site environment. This position will work closely with Project Executives, Project Managers, Project Engineers, as well as Superintendents and General Foreman in the process of performing their duties and will report to the Division Finance Manager but will work closely with the Project Manager for day‑to‑day direction. The Project Coordinator is responsible for providing support to a project team, and this may include data entry, reporting, and general office and administration duties to support both job sites and main office activities.

• COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates, and receives material in the web‑based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&Ms.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submits to customer‑specific contractual requirements (i.e., city license, contractor’s license, certificate of insurance, emergency phone list, and gathers from other departments: safety program, drug awareness program, MSDS sheets for jobsite).
• Analyzes open commitments at closeout and follows up with sub/vendor to ensure no further costs are owed before closing project.

Qualifications

• High school diploma or equivalent
• Minimum 2 years’ related experience
• Solid verbal and written communication skills
• Solid ability to multitask and prioritize
• Proficiency with various software, including Microsoft Word, Excel, PowerPoint

As a 100% employee‑owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre‑tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company‑paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast‑paced environment where you’re engaged, challenged, and valued,

Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Pay

Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For California, this ranges from $29.68 - $35.07 hourly plus annual incentive, benefits, and retirement program as outlined above.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).