Construction Project Coordinator | ERP & Scheduling

Careers at Southland; Portland (OR); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k) match with immediate vesting

Medical, dental, vision insurance (100

Annual bonus program

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Employee ownership

Job summary

Southland Industries is seeking a detail‑oriented Project Coordinator to provide administrative and operational support across project lifecycles. You will manage COINS ERP data, assist with MS Project schedules, assemble subcontracts and change orders, and ensure timely material, payroll, and safety documentation.

The role requires strong communication, customer service, and multi‑tasking abilities, with proficiency in MS Office and construction documentation.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• Minimum 2 years’ related experience.
• Solid verbal and written communication skills.
• Solid customer service skills.
• Ability to multi-task and prioritize.
• Strong attention to detail.
• Proficient with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Enter and report data in COINS ERP; manage change orders, subcontract agreements, change orders, labor feedback and job cost reports.
• Assist Project Managers with updating construction schedules in MS Project.
• Assemble and track subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issue and track purchase orders; monitor material arrivals in purchasing database.
• Collect and review timecards for union personnel; maintain manpower lists.
• Assemble binders with submittals, proposals, and O&Ms.
• Assist PMs in tracking daily field reports.
• Gather and submit city licenses, contractor’s licenses, COIs, and safety program docs as required.
• Analyze open commitments at closeout; follow up to ensure no further costs owed.

Skills

Verbal & written communication

Customer service

Multitasking & prioritization

Attention to detail

MS Office suite

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Project

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Southland Industries is seeking a detail‑oriented Project Coordinator to provide administrative and operational support across project lifecycles. You will manage COINS ERP data, assist with MS Project schedules, assemble subcontracts and change orders, and ensure timely material, payroll, and safety documentation.

The role requires strong communication, customer service, and multi‑tasking abilities, with proficiency in MS Office and construction documentation.