Onsite Community Engagement Coordinator – Part Time

associacareers; Mechanicsville (VA); On-site; USD 36,000 - 39,000; Part time

Job summary

Associa Community Group in Mechanicsville, VA is hiring a Part Time Assistant Community Manager to support its community. The role is on-site and reports to the Community Manager, coordinating administrative tasks, scheduling, and project support with Board members and HOA staff.

Responsibilities include greeting residents, handling inquiries, managing mail, data entry, assisting with inspections, coordinating maintenance, preparing board packets, scheduling meetings, and supporting monthly

Qualifications

• 2+ years of administrative and clerical support experience in community association, apartment management, leasing, hospitality, or related field.
• Customer service driven and team oriented.
• Excellent written and spoken communication with conflict resolution skills.
• Effective project management with ability to prioritize multiple projects.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Meet and greet homeowners, residents, Board members, and vendors.
• Activate and issue pool passes.
• Receive, sort, log, and distribute mail and packages.
• Data entry and updating information in the database.
• Assist in conducting inspections and issuing violation letters; follow up for corrections.
• Coordinate maintenance requests and vendor scheduling onsite.
• Prepare board packets and agendas; schedule meetings.
• Create and send weekly communications to homeowners.
• Assist homeowners with payments and delinquencies.
• Assist with architectural review forms and Board decisions.
• Manage Club House rentals and janitorial staff.
• Support other projects as assigned.

Skills

Administrative support

Customer service

Data entry

Scheduling

Microsoft Office

Communication

Teamwork

Tools

Microsoft Office Suite

Job description

Associa Community Group in Mechanicsville, VA is hiring a Part Time Assistant Community Manager to support its community. The role is on-site and reports to the Community Manager, coordinating administrative tasks, scheduling, and project support with Board members and HOA staff.

Responsibilities include greeting residents, handling inquiries, managing mail, data entry, assisting with inspections, coordinating maintenance, preparing board packets, scheduling meetings, and supporting monthly