Onsite Affiliate Operations & HR Coordinator

Physician Affiliate Group of NY; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k) Company Contribution

Paid Time Off (PTO)

Medical, Prescription, and Dental

Life Insurance and AD&D

FSAs

Commuting pre-tax

Job summary

Physician Affiliate Group of New York (PAGNY) seeks an Affiliate Operations Coordinator for the Brooklyn region to provide administrative support, maintain employee files, and serve as the outward-facing HR team member. On-site presence is required in-office, with duties spanning onboarding, CME tracking, audits, training compliance, calendars, minutes, and meeting logistics.

Responsibilities include preparing correspondence and financial reports, managing conference room logistics, and handling

Qualifications

• Associate degree preferred, or equivalent combination of education and/or training.
• 2–4 years’ experience in a healthcare setting.
• Previous experience with managing high volume.
• Proven ability to establish and maintain effective working relationships with all levels of staff.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required.
• High attention to detail with the ability to prioritize tasks in a deadline driven environment.
• Excellent interpersonal and communication skills.
• On site, in-office presence required.

Responsibilities

• Assists Human Resources team with onboarding, CME credits tracking, and other related transactions, ensuring all required documents are uploaded to HRIS for employee personnel files.
• Executes frequent and ongoing file audits, focusing on identifying and following up on any missing documents and expired certifications. Assists with scheduled and unscheduled audits.
• Manages compliance with mandatory and non-mandatory training, performance assessments, professional licensure, and aptitude exams.
• Maintains detailed calendars and prioritizes meeting requests and logistics.
• Supports on-site leadership with taking meeting minutes and prepares correspondence and financial reports.
• Oversees conference room scheduling and any related catering orders and supplies for special events.
• Operates and maintains standard office inventory. Reports any malfunctioning equipment, maintenance, or housekeeping issues to site leader, vendors, or building management and notifies staff, when necessary.
• Receives deliveries, sorts and distributes incoming mail, and organizes outgoing courier deliveries and documents.
• Prepares and reviews invoices and expense reports in a timely fashion.

Skills

Interpersonal communication

Attention to detail

Time management

Discretion

Education

Associate degree preferred

2–4 years healthcare experience

Tools

Microsoft Office

Job description

Physician Affiliate Group of New York (PAGNY) seeks an Affiliate Operations Coordinator for the Brooklyn region to provide administrative support, maintain employee files, and serve as the outward-facing HR team member. On-site presence is required in-office, with duties spanning onboarding, CME tracking, audits, training compliance, calendars, minutes, and meeting logistics.

Responsibilities include preparing correspondence and financial reports, managing conference room logistics, and handling