Healthcare Affiliate Operations Specialist

Physician Affiliate Group of New York; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k) Company Contribution

Paid Time Off

Health Insurance

Dental Coverage

Job summary

PAGNY is seeking an Affiliate Operations Coordinator for the Brooklyn Region to provide administrative support, maintain employee files, and ensure HR compliance on site. The role backs up the HR team, addresses employee questions, and serves as the outward-facing HR contact for the department.

Responsibilities include onboarding and CME tracking, ongoing file audits, training and licensure compliance, calendar management, meeting minutes, and event logistics, with a strong emphasis on accuracy

Qualifications

• Associate degree preferred, or equivalent combination of education and/or training.
• At least 2-4 years’ experience in a healthcare setting.
• Previous experience with managing high volume.
• Proven ability to establish and maintain effective working relationships with all levels of staff.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required.
• High attention to detail with the ability to prioritize tasks in a deadline driven environment.
• Consistently display the highest degree of integrity, professionalism, and discretion.
• Excellent interpersonal and communication skills.
• On site, in-office presence required.

Responsibilities

• Assists Human Resources team with onboarding, CME credits tracking, and other related transactions, ensuring all required documents are uploaded to HRIS for employee personnel files.
• Executes frequent and ongoing file audits, focusing on identifying and following up on any missing documents and expired certifications. Assists with scheduled and unscheduled audits.
• Manages compliance with mandatory and non-mandatory training, performance assessments, professional licensure, and aptitude exams.
• Maintains detailed calendars and prioritizes meeting requests and logistics.
• Supports on-site leadership with taking meeting minutes and prepares correspondence and financial reports.
• Oversees conference room scheduling and any related catering orders and supplies for special events.
• Operates and maintains standard office inventory. Reports any malfunctioning equipment, maintenance, or housekeeping issues to site leader, vendors, or building management and notifies staff, when necessary.
• Receives deliveries, sorts and distributes incoming mail, and organizes outgoing courier deliveries and documents.
• Prepares and reviews invoices and expense reports in a timely fashion.

Skills

Microsoft Office Suite

Attention to detail

Interpersonal skills

Communication skills

Education

Associate degree

Job description

PAGNY is seeking an Affiliate Operations Coordinator for the Brooklyn Region to provide administrative support, maintain employee files, and ensure HR compliance on site. The role backs up the HR team, addresses employee questions, and serves as the outward-facing HR contact for the department.

Responsibilities include onboarding and CME tracking, ongoing file audits, training and licensure compliance, calendar management, meeting minutes, and event logistics, with a strong emphasis on accuracy