Onsite HR & Operations Coordinator - Healthcare Affiliate

Physician Affiliate Group of NY; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k) Company Contribution

Paid Time Off (PTO)

Medical, Prescription, and Dental

Life Insurance and AD&D

FSAs

Commuter benefits

Job summary

Physician Affiliate Group of New York, P.C. (PAGNY) is seeking an Affiliate Operations Coordinator for the Bronx region to provide administrative support, maintain employee files, and aid HR with onboarding and CME tracking.

You will conduct file audits, ensure licensure and training compliance, manage calendars, and assist with minutes, correspondence, and financial reports. The role requires on-site presence, strong organizational skills, and the ability to interact effectively across staff

Qualifications

• Associate degree preferred, or equivalent combination of education and/or training.
• At least 2-4 years’ experience in a healthcare setting.
• Previous experience with managing high volume.
• Proven ability to establish and maintain effective working relationships with all levels of staff.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required.
• High attention to detail with the ability to prioritize tasks in a deadline driven environment.
• Consistently display the highest degree of integrity, professionalism, and discretion.
• Excellent interpersonal and communication skills.
• On site, in-office presence required.

Responsibilities

• Assists Human Resources team with onboarding, continuing medical education (CME) credits tracking, and other related transactions, ensuring all required documents are uploaded to HRIS for employee personnel files.
• Executes frequent and ongoing file audits, focusing on identifying and following up on any missing documents and expired certifications. Assists with scheduled and unscheduled audits.
• Manages compliance with mandatory and non-mandatory training, performance assessments, professional licensure, and aptitude exams.
• Maitains detailed calendars and prioritizes meeting requests and logistics.
• Supports on-site leadership with taking meeting minutesandpreparescorrespondenceand financial reports.
• Oversees conference room scheduling and anyrelated catering orders and supplies for special events.
• Operates and maintains standard office inventory. Reports any malfunctioning equipment, maintenance, or housekeeping issues to site leader, vendors, or building management and notifies staff, when necessary.
• Receives deliveries, sorts and distributes incoming mail, and organizes outgoing courier deliveries and documents.
• Prepares and reviews invoices and expense reports in a timely fashion.

Skills

Microsoft Office Suite

Interpersonal skills

Communication

Organizational skills

Education

Associate degree

Job description

Physician Affiliate Group of New York, P.C. (PAGNY) is seeking an Affiliate Operations Coordinator for the Bronx region to provide administrative support, maintain employee files, and aid HR with onboarding and CME tracking.

You will conduct file audits, ensure licensure and training compliance, manage calendars, and assist with minutes, correspondence, and financial reports. The role requires on-site presence, strong organizational skills, and the ability to interact effectively across staff