Affiliate Operations Coordinator (HR and Administrative Coordinator) - Brooklyn

Physician Affiliate Group of New York, P.C. (PAGNY); New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Physician Affiliate Group of New York, P.C. (PAGNY) in New York seeks an Affiliate Operations Coordinator to support HR admin tasks, onboarding, CME tracking, and file compliance in the Brooklyn region.

You will back up the HR team, respond to employee questions, and serve as the outward-facing HR representative. Responsibilities include audits for documents and certifications, maintaining training and licensure records, and handling meeting logistics, minutes, and reports.

Qualifications

• Experience supporting onboarding and HRIS data entry.
• Strong document management and compliance skills.
• Excellent calendar and meeting coordination abilities.

Responsibilities

• Assist HR team with onboarding and CME credits tracking.
• Ensure employee files are uploaded to HRIS and compliant.
• Perform file audits for missing documents and expirations.
• Manage training, licensure, and aptitude exam compliance.
• Maintain calendars, schedule meetings, and arrange logistics.
• Take meeting minutes and prepare correspondence and reports.
• Oversee conference room scheduling and catering for events.
• Handle receive, sort, and distribute mail and deliveries.

Skills

HR coordination

Onboarding

Record keeping

Audit compliance

Calendar management

Meeting minutes

Vendor liaison

Office administration

Education

Bachelor's in HR or related field

Tools

HRIS

Microsoft Office

Outlook

Excel

Job description

Physician Affiliate Group of New York, P.C. (PAGNY), a multispecialty medical practice group, staffs several municipal hospitals and clinics within New York City through an affiliation agreement with NYC Health + Hospitals. PAGNY’s corporate staff provides administrative, practice management, and human resources services in support of its nearly 4,000 clinical providers.

The mission of NYC Health + Hospitals is to extend equally to all New Yorkers, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff.

NYC Health + Hospitals is the nation’s largest municipal health care delivery system in the United States. Dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay.

The Affiliate Operations Coordinator, for locations in the Brooklyn Region, is responsible for all aspects of administrative support, employee file maintenance, and ensuring employee files are compliant and kept to required standards. Acting as a backup for the HR team, the Affiliate Operations Coordinator will field employee questions and concerns for follow-up and is expected to serve as the outward facing team member for HR Department.

Opportunity Details

• Assists Human Resources team with onboarding, continuing medical education (CME) credits tracking, and other related transactions, ensuring all required documents are uploaded to HRIS for employee personnel files.
• Executes frequent and ongoing file audits, focusing on identifying and following up on any missing documents and expired certifications. Assists with scheduled and unscheduled audits.
• Manages compliance with mandatory and non-mandatory training, performance assessments, professional licensure, and aptitude exams.
• Maintains detailed calendars and prioritizes meeting requests and logistics.
• Supports on-site leadership with taking meeting minutes and prepares correspondence and financial reports.
• Oversees conference room scheduling and any related catering orders and supplies for special events.
• Operates and maintains standard office inventory. Reports any malfunctioning equipment, maintenance, or housekeeping issues to site leader, vendors, or building management and notifies staff, when necessary.
• Receives deliveries, sorts and distributes incoming mail, and organizes outgoing courier deliveries and documents.
• Prepares and reviews invoices and expense reports in a timely fashion.