On-Site Administrative Coordinator

Talentify; West Lafayette (IN); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Short/Long-term disability

HSA

Job summary

Aston Carter seeks an Administrative Assistant to support daily operations at a construction site in West Lafayette, IN. You will manage records, coordinate payroll-related tasks, and assist project managers and safety staff, ensuring adherence to policies and safety rules.

The role is on-site, 7:00 am–5:00 pm, Monday to Friday, with a pay range of $22.00 per hour. Benefits include medical, dental, 401(k), life insurance, disability coverage, and more.

Qualifications

• Minimum 2 years of administrative experience, preferably in construction or a related field.
• Strong organizational skills with the ability to manage multiple priorities under deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), including the ability to perform basic formulas in Excel.
• Ability to work on-site in a construction field office environment.

Responsibilities

• Manage filing systems (electronic and hard copy) for personnel, project, and compliance records.
• Track and maintain supply inventories for the site office, including forms, safety binders, and PPE.
• Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports.
• Support Project Managers and Field Superintendents with document preparation, including submittals, RFI logs, and meeting minutes.
• Serve as the point of contact for communication between field staff and office administration.
• Collect, review, and submit weekly timecards from field employees and supervisors (30-40 individuals).
• Verify accuracy of reported hours, job codes, and project allocations.
• Communicate with payroll to resolve discrepancies in employee pay.
• Maintain attendance and leave records, ensuring compliance with company and union requirements.

Skills

Administrative support

Organizational skills

Microsoft Office

On-site work

Tools

Microsoft Office Suite

Job description

Aston Carter seeks an Administrative Assistant to support daily operations at a construction site in West Lafayette, IN. You will manage records, coordinate payroll-related tasks, and assist project managers and safety staff, ensuring adherence to policies and safety rules.

The role is on-site, 7:00 am–5:00 pm, Monday to Friday, with a pay range of $22.00 per hour. Benefits include medical, dental, 401(k), life insurance, disability coverage, and more.