Part-Time Office & Onboarding Coordinator

Talentify; Cambridge (MA); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is seeking a Part-Time Office Administrator / Receptionist in Cambridge, MA, for 20 hours per week, 9:00 AM–2:00 PM. This contract-to-hire role supports daily office operations, HR tasks, and administrative projects in a fast-paced startup-like environment.

The ideal candidate has a bachelor’s degree (or recently graduated), strong organizational and communication skills, and is comfortable learning new software (MS Office).

Qualifications

• Bachelor's degree preferred; recent graduates are encouraged to apply.
• Strong organizational and multitasking skills.
• Tech-savvy and comfortable learning new software and systems.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel) and other workplace technology.
• Excellent communication and interpersonal skills.
• Professional, reliable, and customer-service oriented.
• Ability to work independently and take initiative in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact for visitors and assist with reception duties.
• Coordinate daily company lunches using DoorDash and other food-ordering platforms.
• Ensure lunch deliveries are received and organized for employees.
• Assist with new hire onboarding and employee orientation activities.
• Provide administrative support for basic HR-related functions and employee record management.
• Manage office supplies and assist with general office organization.
• Support scheduling, calendar coordination, and meeting preparation as needed.
• Handle incoming mail, packages, and vendor deliveries.
• Assist with data entry, document management, and other clerical tasks.
• Perform ad hoc administrative projects and special assignments as requested.

Skills

Organizational skills

Multitasking

Tech-savvy

Microsoft Office

Excellent communication

Independence

Education

Bachelor's degree preferred

Tools

Outlook

Word

Excel

Job description

Aston Carter is seeking a Part-Time Office Administrator / Receptionist in Cambridge, MA, for 20 hours per week, 9:00 AM–2:00 PM. This contract-to-hire role supports daily office operations, HR tasks, and administrative projects in a fast-paced startup-like environment.

The ideal candidate has a bachelor’s degree (or recently graduated), strong organizational and communication skills, and is comfortable learning new software (MS Office).