Senior Executive Assistant | Global Travel & Onsite

Gosnaphop; Gastonia (NC); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) match

PTO & Sick Time

Annual Bonus

Insurance options

Job summary

Addison Group is seeking a highly experienced Executive Assistant to deliver high-level administrative support to a senior executive. The role emphasizes calendar management, travel coordination, and meticulous handling of confidential information in a fast-paced environment.

The position is generally onsite with occasional remote flexibility during business travel, requiring discretion, proactive problem solving, and the ability to manage multiple priorities with urgency and professionalism.

Qualifications

• 10+ years of traditional executive-level support experience required.
• Strong experience supporting executives in a fast-paced environment.
• Demonstrated strong organizational and technical skills.
• Experience coordinating both domestic and international travel.
• Experience managing executive expenses, preferably using Concur or a similar system.
• Strong calendar and schedule management experience.
• Excellent written and verbal communication skills.
• Highly organized with exceptional attention to detail.
• Ability to prioritize multiple competing deadlines.
• Strong sense of urgency and ability to adapt to changing priorities.

Responsibilities

• Provide high-level administrative and executive support to a senior executive.
• Manage calendars, schedules, meetings, and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare and manage travel itineraries and related logistics.
• Coordinate travel for leadership meetings at various company locations.
• Assist with scheduling and logistics for leadership meetings.
• Coordinate transportation and occasionally drive for business-related activities.
• Manage and reconcile executive expenses using Concur or similar expense management systems.
• Prepare, organize, and maintain confidential documents and correspondence.
• Coordinate meetings, calls, and communications.
• Follow up on action items and ensure deadlines and commitments are met.
• Assist with project coordination and project management as needed.
• Coordinate with contractors and external partners.
• Handle confidential and sensitive information with discretion.
• Manage multiple priorities while maintaining accuracy and attention to detail.
• Provide additional executive and administrative support as needed.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Vendor/contract coordination

Communication

Discretion

Independent work

Attention to detail

Project coordination

Tools

Concur

Job description

Addison Group is seeking a highly experienced Executive Assistant to deliver high-level administrative support to a senior executive. The role emphasizes calendar management, travel coordination, and meticulous handling of confidential information in a fast-paced environment.

The position is generally onsite with occasional remote flexibility during business travel, requiring discretion, proactive problem solving, and the ability to manage multiple priorities with urgency and professionalism.