Onsite Administrative & Operations Coordinator

Paycom; City of Albany (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Together for Youth in Albany, NY is seeking an Administrative Assistant to provide administrative support, coordinate office operations, and monitor systems to meet foster care team needs efficiently.

You will greet visitors, answer phones, manage documents, process invoices, assist with trainings, and help with onboarding. This role requires a high school diploma, strong communication, and the ability to work with diverse populations.

Qualifications

• Minimum of High School diploma/GED required (bachelor's degree preferred).
• 1+ years of experience preferred but will consider all levels.
• Administrative, customer service, or human services experience is a plus.
• Valid driver's license with acceptable driving history.
• Ability to work with economically and culturally diverse population.

Responsibilities

• Greet guests and manage visitor sign-in.
• Answer phones and direct inquiries.
• Process invoices and submit expenses.
• Coordinate mailings and filing/shredding; maintain documents.
• Assist with hiring paperwork and onboarding for new staff.
• Arrange and distribute keys; coordinate space for trainings/meetings.

Skills

Written and oral communication

Data entry

Customer service

Education

High School diploma or GED

Bachelor's degree preferred

Tools

Office equipment maintenance

Intranet

Job description

Together for Youth in Albany, NY is seeking an Administrative Assistant to provide administrative support, coordinate office operations, and monitor systems to meet foster care team needs efficiently.

You will greet visitors, answer phones, manage documents, process invoices, assist with trainings, and help with onboarding. This role requires a high school diploma, strong communication, and the ability to work with diverse populations.