On-Site Administrative & Operations Coordinator

Together for Youth; City of Albany (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Together for Youth in Albany, NY is seeking an organized Administrative Assistant to support daily office operations and staff coordination. You will greet visitors, manage phones and mail, process invoices, and help with onboarding and training logistics.

The role requires strong communication, data entry, and the ability to work with diverse populations. Valid driver’s license and reliable transportation are needed for occasional off-site tasks.

Qualifications

• Administrative, customer services, or human services experience is a plus but not required.
• Must have a Valid Driver's License with acceptable driving history to the Agency.
• Ability to work with economically and culturally diverse population.
• Excellent written and oral communication skills including data entry.

Responsibilities

• Order supplies and maintain office equipment; manage petty cash and filing.
• Greet guests, answer phones, direct inquiries, and handle mailings and sign-in.
• Process invoices and submit expense requests; coordinate with finance.
• Register staff for trainings and assist with setup and teambuilding events.
• Coordinate space with landlords and arrange for trainings and meetings; arrange food.
• Assist with hiring paperwork and distribute keys to new staff.

Skills

Excellent communication

Data entry

Administrative support

Customer service

Driver's license

Education

High School diploma/GED

Bachelor's degree preferred

Job description

Together for Youth in Albany, NY is seeking an organized Administrative Assistant to support daily office operations and staff coordination. You will greet visitors, manage phones and mail, process invoices, and help with onboarding and training logistics.

The role requires strong communication, data entry, and the ability to work with diverse populations. Valid driver’s license and reliable transportation are needed for occasional off-site tasks.