On Site Administrative Assistant

Paycom; City of Albany (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Together for Youth in Albany, NY is seeking an Administrative Assistant to provide administrative support, coordinate office operations, and monitor systems to meet foster care team needs efficiently.

You will greet visitors, answer phones, manage documents, process invoices, assist with trainings, and help with onboarding. This role requires a high school diploma, strong communication, and the ability to work with diverse populations.

Qualifications

• Minimum of High School diploma/GED required (bachelor's degree preferred).
• 1+ years of experience preferred but will consider all levels.
• Administrative, customer service, or human services experience is a plus.
• Valid driver's license with acceptable driving history.
• Ability to work with economically and culturally diverse population.

Responsibilities

• Greet guests and manage visitor sign-in.
• Answer phones and direct inquiries.
• Process invoices and submit expenses.
• Coordinate mailings and filing/shredding; maintain documents.
• Assist with hiring paperwork and onboarding for new staff.
• Arrange and distribute keys; coordinate space for trainings/meetings.

Skills

Written and oral communication

Data entry

Customer service

Education

High School diploma or GED

Bachelor's degree preferred

Tools

Office equipment maintenance

Intranet

Job description

The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner.Job Responsibilities• Responsible for ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying• Responsible for administrative duties including but not limited to greeting guests, maintain visitor sign in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, upload documents to agency intranet, data entry, edit and proofread documents.• Processes and submits invoices including calling vendors for information and electronic submission; submits check requests. Submit expenses to finance.• Research and registers staff for trainings. Assists with set up for trainings and teambuilding activities including gathering and distributing documentation.• Acts as a liaison with landlords for office space issues and arranging for office space for trainings and meetings. Coordinate food.• Assist with hiring paperwork including hiring packets for prospective applicants and new hire paperwork. Arrange for and distribute keys to new staff.Job Requirements• Minimum of High School diploma/GED required (prefer bachelor's degree)• 1 plus years of experience preferred but will take any level of experience.• Administrative, customer services, or human services experience is a plus but not required.• Must have a Valid Driver’s License with acceptable driving history to the Agency.• Ability to work with economically and culturally diverse population.• Skills: excellent written and oral communication skills including data entry skills.Equal Opportunity EmployerTogether for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)