Administrative Assistant — Training & Office Operations

Together for Youth; City of Albany (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Together for Youth in Albany, NY is seeking an organized administrative professional to handle front-office duties, sign-in logs, phones, inquiries, and document management. The role emphasizes accuracy in data entry and proofreading.

Responsibilities include ordering supplies, maintaining office equipment, processing invoices, coordinating training for new hires, and liaising with the landlord. A High School diploma or GED and 1–3 years of experience are required, plus a valid driver’s license.

Qualifications

• Requires High School diploma or GED and 1–3 years of experience.
• Excellent written and oral communication skills, including data entry.
• Ability to work with diverse populations.

Responsibilities

• Handle front-office duties, sign-in logs, phones, inquiries, and document uploading.
• Order supplies, maintain office equipment, filing, shredding, photocopying, and scanning.
• Process and submit invoices; contact vendors as needed.
• Assist in setting up training and ensure new hires are registered.
• Support training compliance and liaise with the landlord regarding office space.
• Assist with hiring paperwork and packets for new hires.

Skills

Communication skills

Data entry

Customer service

Administrative tasks

Education

High School diploma or GED

Job description

Together for Youth in Albany, NY is seeking an organized administrative professional to handle front-office duties, sign-in logs, phones, inquiries, and document management. The role emphasizes accuracy in data entry and proofreading.

Responsibilities include ordering supplies, maintaining office equipment, processing invoices, coordinating training for new hires, and liaising with the landlord. A High School diploma or GED and 1–3 years of experience are required, plus a valid driver’s license.