Onsite Administrative & Billing Specialist (Multistate)

Es Integrated; Moncks Corner (SC); Hybrid; USD 36,000 - 46,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & AD&D

401k after 1 year

Paid time off

Job summary

EnviroSmart Inc. is seeking a detail-oriented Administrative Assistant to support daily office operations in a full-time, onsite capacity.

The role involves payroll, billing, document management, and collaboration with field personnel, project managers, and sales staff across multiple states. The ideal candidate will be highly organized, tech-savvy, and able to work independently while building strong relationships with employees and customers.

Qualifications

• Proficient in Microsoft Excel and Microsoft Word.
• Strong organizational and time management skills.
• Comfortable learning and utilizing multiple software systems and technology.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Familiarity with Mac and Apple products is preferred.
• Ability to collaborate effectively with employees across multiple departments and locations.
• Strong attention to detail with the ability to prioritize multiple tasks.
• Ability to think critically, solve problems, and adapt to changing priorities and customer requirements.
• Ability to work independently while also contributing as part of a team.

Responsibilities

• Support payroll processing and timesheet approvals.
• Scan, file, and organize company documents including JSAs and work orders.
• Maintain employee, customer, and job data across systems.
• Assist with billing and accounts payable approvals.
• Support equipment and fleet tracking through Verizon and fuel reports.

Skills

Microsoft Excel

Microsoft Word

Organization

Time management

Customer service

Communication

Mac familiarity

Cross-department collaboration

Problem solving

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Verizon portal

Shell fuel reports

SmartFill

Job description

EnviroSmart Inc. is seeking a detail-oriented Administrative Assistant to support daily office operations in a full-time, onsite capacity.

The role involves payroll, billing, document management, and collaboration with field personnel, project managers, and sales staff across multiple states. The ideal candidate will be highly organized, tech-savvy, and able to work independently while building strong relationships with employees and customers.