Strategic Office Manager: Billing & Operations

ENSPIRE CONSULTING GROUP LLC; Trevose (PA); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Vision insurance

Paid time off

Training & development

Free food & snacks

Company parties

Opportunity for advancement

Job summary

ENSPIRE CONSULTING GROUP LLC seeks an Office Manager - Billing and Operations to oversee administrative, financial, HR support, and operational functions ensuring efficient daily operations. Strong organization, communication, and confidentiality are essential for handling sensitive information.

You will support executive leadership, payroll coordination, bookkeeping, contractor administration, and process improvement across departments in a fast-paced environment.

Qualifications

• Bachelor's degree preferred; equivalent professional experience considered.
• 3-5 years in office management, operations, billing, bookkeeping, and admin support including HR.
• HR admin experience with recruitment onboarding and confidential records preferred.
• Experience supporting executives or senior leadership is a plus.
• Proficiency with QuickBooks.

Responsibilities

• Oversee office administration and operations for efficiency.
• Handle billing, accounts payable/receivable, and bookkeeping tasks.
• Assist payroll coordination and financial record accuracy.
• Support HR admin functions, onboarding, and compliance docs.
• Coordinate contractor onboarding, invoicing, and vendor records.
• Provide cross-functional operational support and process improvements.

Skills

Office management

Billing

HR support

Executive support

Communication

Education

Bachelor's degree

Tools

QuickBooks

Job description

ENSPIRE CONSULTING GROUP LLC seeks an Office Manager - Billing and Operations to oversee administrative, financial, HR support, and operational functions ensuring efficient daily operations. Strong organization, communication, and confidentiality are essential for handling sensitive information.

You will support executive leadership, payroll coordination, bookkeeping, contractor administration, and process improvement across departments in a fast-paced environment.