Multi-Site Administrative Assistant – Billing & Records

Bluewater Thermal Solutions; Benton Harbor (MI); On-site; USD 36,000 - 54,000; Full time

Job summary

Bluewater Thermal Solutions in Benton Harbor, MI is seeking an organized Administrative Assistant to keep our facility running smoothly and to support office operations across vendor invoices, customer billing, employee records, and daily coordination.

You will work on-site, coordinating with facility leadership, handling correspondence and reports, and maintaining accurate data across systems. A strong eye for detail and a professional presence with staff and vendors are essential.

Qualifications

• 1+ years of administrative support experience.
• Background in HR, accounting/APAR, payroll, or office administration is a plus.
• Comfortable in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams).
• Strong organizational skills and followthrough — you keep track of details without being asked twice.
• A professional, friendly presence with employees, customers, and vendors alike.
• Manufacturing or multisite company experience is a plus, but not required.

Responsibilities

• Support facility leadership with correspondence, reports, support safety and compliance recordkeeping
• Answer phones, greet and manage visitors, handle mail, and keep the office running smoothly
• Process invoices, billing, and payments; maintain accurate vendor and customer records
• Maintain organized personnel files, onboarding paperwork, and training records
• Generate reports and maintain accurate data across company systems
• Keep confidential information secure and handled with discretion

Skills

Organizational skills

Detail-oriented

Professional presence

Tools

Excel

Word

Outlook

PowerPoint

Teams

Job description

Bluewater Thermal Solutions in Benton Harbor, MI is seeking an organized Administrative Assistant to keep our facility running smoothly and to support office operations across vendor invoices, customer billing, employee records, and daily coordination.

You will work on-site, coordinating with facility leadership, handling correspondence and reports, and maintaining accurate data across systems. A strong eye for detail and a professional presence with staff and vendors are essential.