Onsite Administrative Associate II: Operations & Finance

Stanford University; Palo Alto (CA); On-site; USD 51,000 - 53,000; Full time

Job summary

Stanford University in Palo Alto, CA, is seeking an Administrative Associate II for an on-site role. The position supports departmental operations, greets visitors, handles inquiries, manages space and equipment, and processes invoices and purchase orders.

The role requires strong organization and communication, with a 8:00am–5:00pm Monday–Friday schedule on Stanford campus. The ideal candidate will have a high school diploma and at least three years of administrative experience, along with

Qualifications

• Proficient computer skills and office software familiarity.
• Ability to manage routine tasks and follow through.
• Strong organizational and communication skills.
• Excellent customer service and interpersonal abilities.
• Ability to prioritize and multitask.

Responsibilities

• Respond to inquiries and determine appropriate actions.
• Plan, organize, and operate conferences, seminars, and events; coordinate logistics with vendors.
• Draft and distribute routine communications and materials.
• Schedule calendars, resolve conflicts, and arrange travel in compliance with policies.
• Process financial transactions and provide routine reconciliations.

Skills

Organizational skills

Multitasking

Customer service

Education

High school diploma

Job description

Stanford University in Palo Alto, CA, is seeking an Administrative Associate II for an on-site role. The position supports departmental operations, greets visitors, handles inquiries, manages space and equipment, and processes invoices and purchase orders.

The role requires strong organization and communication, with a 8:00am–5:00pm Monday–Friday schedule on Stanford campus. The ideal candidate will have a high school diploma and at least three years of administrative experience, along with