Administrative Associate II - Academic Medical Ops (Onsite)

Stanfordlivetickets; Palo Alto (CA); On-site; USD 38,000 - 70,000; Full time

Benefits offered by this job

Health benefits

PTO days

Tuition assistance

403(b) plan

Mental health programs

Commuter benefits

Flexible work options

Job summary

Stanford University’s Otolaryngology – Head & Neck Surgery department is seeking an Administrative Associate II (1.0 FTE, onsite) to support clinical and basic science activities. The role involves scheduling, correspondence, event coordination, and financial transactions, under supervision, with potential cross-division support.

Ideal candidates will have strong organizational and communication skills, experience in an academic medical setting, and familiarity with Oracle Financials and

Qualifications

• Administrative experience within an academic setting.
• Proven ability to work collegially in a diverse academic environment.
• Enthusiastic team player with learning mindset.
• Familiarity with Stanford policies and Oracle Financials.

Responsibilities

• Respond to inquiries and apply policies as needed.
• Schedule, organize, and coordinate conferences, seminars, and events with vendors.
• Draft communications and disseminate documents and materials.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Process routine financial transactions and manage office moves.

Skills

Administrative experience

Diplomatic communication

Organizational skills

Stanford policies

Oracle Financials

Education

High school diploma

Job description

Stanford University’s Otolaryngology – Head & Neck Surgery department is seeking an Administrative Associate II (1.0 FTE, onsite) to support clinical and basic science activities. The role involves scheduling, correspondence, event coordination, and financial transactions, under supervision, with potential cross-division support.

Ideal candidates will have strong organizational and communication skills, experience in an academic medical setting, and familiarity with Oracle Financials and