Onsite Administrative Assistant - Student & Staff Support

Beacon Hill; Wellesley (MA); On-site; USD 35,000 - 50,000; Full time

Job summary

Beacon Hill is seeking a Temporary Administrative Assistant in Wellesley, Massachusetts. The role offers $31/hour, Monday-Friday, 8:30am-4:30pm, onsite at a higher education institution. The assignment is expected to run through December 11th with potential extension.

You will be the first point of contact and support students, faculty, employers, and staff in a fast-paced environment. Key duties include calendar management, travel logistics, document preparation, and coordinating events while

Qualifications

• High School Diploma required.
• 2-4 years of administrative assistant or related experience.
• Strong customer service skills and professional demeanor.
• Excellent typing, editing, and proofreading abilities.
• Proficiency with Microsoft Office Suite and comfort learning new technologies and systems.
• Strong organizational, multitasking, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Valid U.S. Driver's License with an acceptable driving record required.

Responsibilities

• Serve as the primary point of contact for visitors, students, faculty, staff, and employers.
• Answer and screen phone calls, emails, and inquiries, directing individuals appropriately.
• Provide administrative support including document preparation, filing, billing, supply ordering, and office coordination.
• Manage departmental email communications and ensure timely responses.
• Draft, edit, proofread, and prepare correspondence, reports, and other materials.
• Maintain electronic and paper filing systems, databases, and records.
• Coordinate calendars, meetings, and scheduling activities.
• Arrange travel logistics, accommodations, and transportation for staff.
• Support budget tracking, recordkeeping, and reporting activities.
• Coordinate special events, meetings, and departmental projects.
• Assist with onboarding, scheduling, and supervision of student employees.
• Participate in team meetings, training, and departmental initiatives.
• Complete additional administrative projects and duties as assigned.

Skills

Customer service

Communication

Organizational skills

Multitasking

Confidentiality

Attention to detail

Problem solving

Adaptability

Teamwork

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Beacon Hill is seeking a Temporary Administrative Assistant in Wellesley, Massachusetts. The role offers $31/hour, Monday-Friday, 8:30am-4:30pm, onsite at a higher education institution. The assignment is expected to run through December 11th with potential extension.

You will be the first point of contact and support students, faculty, employers, and staff in a fast-paced environment. Key duties include calendar management, travel logistics, document preparation, and coordinating events while