Onsite Administrative Assistant - Scheduling & Office Ops

HirePrime; Chicago (IL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health and dental insurance

Paid time off and holidays

401(k) plan

On-the-job training

Career growth opportunities

Job summary

HirePrime is seeking an Administrative Assistant to provide day-to-day support to managers and staff. You’ll handle scheduling, correspondence, and general office tasks to keep operations organized and running efficiently.

This full-time, onsite role requires 0-2 years of experience, a high school diploma, and proficiency with Microsoft Office. You will manage calendars, prepare documents, and assist with projects.

Qualifications

• High school diploma required; Associate's degree a plus.
• 0-2 years of experience in an administrative or office support role.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office.
• Excellent written and verbal communication.
• Professional, dependable, and detail-oriented.

Responsibilities

• Provide administrative support to managers and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and format correspondence, reports, and documents.
• Maintain organized filing systems, digital and physical.
• Handle incoming calls, emails, and general inquiries.
• Order and manage office supplies.
• Assist with special projects and administrative tasks as needed.

Skills

Organization

Multitasking

Communication

Scheduling

Education

High school diploma

Associate's degree a plus

Tools

Microsoft Office

Job description

HirePrime is seeking an Administrative Assistant to provide day-to-day support to managers and staff. You’ll handle scheduling, correspondence, and general office tasks to keep operations organized and running efficiently.

This full-time, onsite role requires 0-2 years of experience, a high school diploma, and proficiency with Microsoft Office. You will manage calendars, prepare documents, and assist with projects.