Onsite Administrative Assistant – Office & Projects

Mahoney Associates, Inc.; Springfield (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Mahoney Associates is seeking an experienced Administrative Assistant to support our Springfield, MA office. The role is full-time and onsite, providing essential day-to-day administrative support to a busy professional team.

You will handle general office duties, support client-related projects, manage forms and documentation, and keep colleagues informed of project status. The ideal candidate has 3–5 years of experience, strong Microsoft Office skills, and comfort with AI-enabled tools.

Qualifications

• 3–5 years of administrative support experience, preferably in professional services such as financial services, consulting, legal, accounting or insurance.
• Excellent organizational skills and attention to detail.
• Professional written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Initiative and ability to work independently and as part of a team.

Responsibilities

• Provide day-to-day administrative support to the Springfield office.
• Handle print production, filing, mail and other general office responsibilities.
• Order and maintain office supplies and keep the office organized.
• Support the professional administrative team with projects and client-related work.
• Follow up on outstanding items to keep projects moving toward completion.
• Update tracking systems with accurate information.
• Communicate project status to team members.
• Ensure details are followed through and tasks are completed.

Skills

Administrative support

Teamwork

Communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

AI-enabled tools (Copilot)

Job description

Mahoney Associates is seeking an experienced Administrative Assistant to support our Springfield, MA office. The role is full-time and onsite, providing essential day-to-day administrative support to a busy professional team.

You will handle general office duties, support client-related projects, manage forms and documentation, and keep colleagues informed of project status. The ideal candidate has 3–5 years of experience, strong Microsoft Office skills, and comfort with AI-enabled tools.