Temporary Administrative Assistant

Career Group; Boston (MA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Onsite work

6-month assignment

Job summary

Career Group is sourcing a Temporary Administrative Assistant for a Boston-based financial services client. The role is onsite, starts asap, and runs about 6 months with potential extension. Hours are 8:30am–5:30pm.

Responsibilities include calendar management, meeting logistics, travel arrangements, invoice processing, onboarding support, and general admin tasks. The ideal candidate will handle confidential information, manage high-volume communications, and thrive in a fast-paced environment

Qualifications

• Proficiency in Word, Excel, PowerPoint and Outlook required.
• High attention to detail.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.
• Prefer 5+ years of experience.

Responsibilities

• Provide high-level administrative support in a complex team environment to senior executives and leadership.
• Coordinate complex internal and external meetings, conference calls, and related logistics.
• Manage a high volume of phone calls and interact professionally and effectively with senior-level business leaders.
• Provide administrative support to internal and external managers and clients.
• Organize and coordinate the shipment of literature and materials to clients.
• Respond to and follow up on client requests in a timely and professional manner.
• Maintain complex, detailed calendars while prioritizing meeting requests and coordinating related logistics.
• Coordinate high-volume domestic and international travel arrangements and process expense reports.
• Prepare and distribute correspondence, memos, letters, reports, and other documents as needed.
• Maintain a strong understanding of firm policies and independently resolve administrative issues as appropriate.
• Manage monthly invoices and coordinate payments.Support onboarding and employee changes, including new hires, transfers, and terminations.
• Assist with general administrative duties, including copying, filing, archiving, and other office support.
• Participate in ad hoc projects, committees, and group events as needed.
• Order office supplies and maintain well-stocked inventory.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Attention to detail

Discretion

Problem solving

Time management

Communication

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Our client, a financial services firm, is seeking a Temporary Administrative Assistant to join their Boston team!

This position starts asap and will last for about 6 months, with potential to extend.

Hours: 8:30am - 5:30pm

*Fully Onsite

Responsibilities

• Provide high-level administrative support in a complex team environment to senior executives and leadership.
• Coordinate complex internal and external meetings, conference calls, and related logistics.
• Manage a high volume of phone calls and interact professionally and effectively with senior-level business leaders.
• Provide administrative support to internal and external managers and clients.
• Organize and coordinate the shipment of literature and materials to clients.
• Respond to and follow up on client requests in a timely and professional manner.
• Maintain complex, detailed calendars while prioritizing meeting requests and coordinating related logistics.
• Coordinate high-volume domestic and international travel arrangements and process expense reports.
• Prepare and distribute correspondence, memos, letters, reports, and other documents as needed.
• Maintain a strong understanding of firm policies and independently resolve administrative issues as appropriate.
• Manage monthly invoices and coordinate payments.Support onboarding and employee changes, including new hires, transfers, and terminations.
• Assist with general administrative duties, including copying, filing, archiving, and other office support.
• Participate in ad hoc projects, committees, and group events as needed.
• Order office supplies and maintain well-stocked inventory.

Qualifications

• Proficiency in Word, Excel, PowerPoint and Outlook required
• High attention to detail.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.
• Prefer 5+ years of experience