Project Assistant

MAI Construction, Inc; San Jose (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

MAI Construction, Inc is seeking a Project Assistant in San Jose, CA to support project setups, document control and coordination with the accounting team in Sage.

The ideal candidate has 3–5 years of construction experience, excellent organizational and communication skills, and proficiency in Excel, Adobe, Procore, DocuSign and Sage CRE 300. This is an on-site role within a collaborative MAI team.

Qualifications

• 3-5 years of construction experience with proven ability to work under pressure.
• Team player mindset; we are all part of making MAI successful.
• Strong verbal and written communication skills.
• Possess a “can-do” attitude with positivity.
• Good analytical skills, accuracy and attention to detail.
• Need to be highly organized and adaptable.
• Self-starter; can work with minimal supervision, self-disciplined.
• Able to prioritize, superb time management skills.
• Able to represent the company in a professional and positive manner.
• Proficiency in Microsoft Office suite (Excel), Adobe, Procore, DocuSign, Sage CRE 300.

Responsibilities

• Assisting with project setups, formatting templates, etc.
• Reviewing proposals and other subcontractor documents
• Assisting with AIA contracts and change orders
• Preparing, sending and logging Subcontractor documents: Subcontracts, Change Orders, Purchase Orders, etc.
• Perform checks and balances while processing all work to ensure project data is accurately captured and updated in a timely manner
• Ordering and distributing drawings
• Requesting, reviewing and logging subcontractor Certificates of Insurance
• Collects all items to assemble project Closeout packages and distribute them to clients
• Work with Accounting to ensure accurate data in Sage
• Other duties as needed; tasks may expand over time based on the needs of the office

Skills

Construction experience

Team player

Strong communication

Can-do attitude

Organizational skills

Self-starter

Time management

Professional representation

Tools

Microsoft Office (Excel)

Adobe

Procore

DocuSign

Sage CRE 300

Job description

The Project Assistant is a critical role on the team, supporting project efforts while being part of a cohesive MAI team. Duties will include:

• Assisting with project setups, formatting templates, etc.
• Reviewing proposals and other subcontractor documents
• Assisting with AIA contracts and change orders
• Preparing, sending and logging Subcontractor documents: Subcontracts, Change Orders, Purchase Orders, etc.
• Perform checks and balances while processing all work to ensure project data is accurately captured and updated in a timely manner
• Ordering and distributing drawings
• Requesting, reviewing and logging subcontractor Certificates of Insurance
• Collects all items to assemble project Closeout packages and distribute them to clients
• Work with Accounting to ensure accurate data in Sage
• Other duties as needed; tasks may expand over time based on the needs of the office

Desired Skills and Experience:

• 3-5 years of construction experience with proven ability to work under pressure
• Team player mindset, we are all part of making MAI successful
• Strong verbal and written communication skills
• Possess a “can-do” attitude with positivity
• Good analytical skills, accuracy and attention to detail
• Need to be highly organized and adaptable
• Self-starter, can work with minimal supervision, self-disciplined
• Able to prioritize, superb time management skills
• Able to represent the company in a professional and positive manner
• Proficiency in Microsoft Office suite (fluent in Excel), Adobe, Procore, DocuSign, Sage CRE 300