Administrative Assistant — Collaborative Office & Project Support

Hanson Professional Services Inc.; Hawthorne Place (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k) with match

ESOP

Health insurance

Well-being plans

Work-life balance programs

Job summary

Hanson Professional Services Inc. is seeking a dynamic Administrative Assistant for our Springfield, Illinois headquarters.

The role supports managers and project teams, handles meetings and travel, prepares documents, and maintains office operations with a focus on exceptional service to staff and visitors. Qualifications include strong written and verbal communication, solid organizational skills, and proficiency in MS Office.

Qualifications

• High school diploma or equivalent required.
• Associate degree in business or related field preferred.
• Minimum three years of administrative support or coordination experience.
• Experience in engineering, consulting, or corporate environments is a plus.

Responsibilities

• Answering and directing calls; responding to routine inquiries.
• Greeting visitors, clients, and vendors professionally.
• Coordinating meetings, calendars, travel, and conference rooms.
• Preparing reports, correspondence, and presentations.
• Maintaining filing systems and company records.
• Assisting with onboarding activities and staff support.
• Managing office supplies and vendor services.
• Providing exceptional customer service to employees and visitors.

Skills

Verbal communication

Written communication

Organization

Attention to detail

Customer service

Teamwork

Time management

Education

High school diploma

Associate degree

Tools

MS Word

MS Excel

MS Outlook

PowerPoint

Teams

Adobe Acrobat

Job description

Hanson Professional Services Inc. is seeking a dynamic Administrative Assistant for our Springfield, Illinois headquarters.

The role supports managers and project teams, handles meetings and travel, prepares documents, and maintains office operations with a focus on exceptional service to staff and visitors. Qualifications include strong written and verbal communication, solid organizational skills, and proficiency in MS Office.