Onsite Administrative Assistant | HOA & Board Support

RealManage, LLC; Arlington (VA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

HSA

FSA

Education Reimbursement

401K matching

Employee Assistance Program

11 paid Holidays

Job summary

RealManage, LLC is seeking an administrative assistant to support HOA operations at The Cavendish in Arlington, VA. This full-time role handles day-to-day tasks, owner inquiries, and document management using MS Office.

You will coordinate invoices, payments, and board meeting logistics, acting as a liaison between owners and vendors. Strong communication and organizational skills are essential to deliver exceptional customer service.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Must have a valid driver's license.
• Excellent verbal and written communication skills with internal and external customers.
• Proficient computer skills (MS Office: Word, Excel, PowerPoint).
• Ability to work under pressure and meet deadlines with a positive attitude.

Responsibilities

• Handle day-to-day tasks in a fast-paced environment.
• Assist owners with questions on policies and procedures.
• Open mail and packages and distribute appropriately.
• File invoices electronically at CAM direction and process payments.
• Maintain contact lists, homeowner packets, and owner portal documents.
• Attend quarterly HOA Board meetings and Annual Owners Meeting; prepare minutes.

Skills

Verbal communication

Written communication

Customer service

Time management

Detail oriented

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

RealManage, LLC is seeking an administrative assistant to support HOA operations at The Cavendish in Arlington, VA. This full-time role handles day-to-day tasks, owner inquiries, and document management using MS Office.

You will coordinate invoices, payments, and board meeting logistics, acting as a liaison between owners and vendors. Strong communication and organizational skills are essential to deliver exceptional customer service.