Onsite Administrative Assistant (AVA101926)

RealManage, LLC; Arlington (VA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

HSA

FSA

Education Reimbursement

401K matching

Employee Assistance Program

11 paid Holidays

Job summary

RealManage, LLC is seeking an administrative assistant to support HOA operations at The Cavendish in Arlington, VA. This full-time role handles day-to-day tasks, owner inquiries, and document management using MS Office.

You will coordinate invoices, payments, and board meeting logistics, acting as a liaison between owners and vendors. Strong communication and organizational skills are essential to deliver exceptional customer service.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Must have a valid driver's license.
• Excellent verbal and written communication skills with internal and external customers.
• Proficient computer skills (MS Office: Word, Excel, PowerPoint).
• Ability to work under pressure and meet deadlines with a positive attitude.

Responsibilities

• Handle day-to-day tasks in a fast-paced environment.
• Assist owners with questions on policies and procedures.
• Open mail and packages and distribute appropriately.
• File invoices electronically at CAM direction and process payments.
• Maintain contact lists, homeowner packets, and owner portal documents.
• Attend quarterly HOA Board meetings and Annual Owners Meeting; prepare minutes.

Skills

Verbal communication

Written communication

Customer service

Time management

Detail oriented

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Details

Job Location: The Cavendish - Arlington, VA, Position Type: Full Time, Salary Range: $22.00 - $25.00Hourly, Job Category: CVAONS,

Imagine working for a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members.

RealManage has earned the prestigious Certified recognition from Great Place to Work, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

At RealManage, we deeply value your professionalism and dedication. We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family.

Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.

Responsibilities

• Handling day-to-day tasks and communication in a fast-paced environment
• Assisting owners with questions regarding policies and procedures
• Assisting owners with HOA related issues and communicate to CAM when appropriate
• Opening all mail and packages and distribute appropriately
• At the direction of the CAM, electronically filing all invoices and send to CAM for processing.
• Invoicing property entities for water usage and confirm payment
• Invoicing property entities for employee vehicle passes and confirm payment
• Keeping all contact lists up to date
• Keeping all Homeowner packets up to date
• Using Google Drive, Microsoft Word, Excel, Outlook
• Keeping Security Binders up to date
• Keeping all owner files up to date
• Keeping owner portal up to date with monthly and annual documents
• Acting as an owner liaison between owners/guests and vendors, as needed
• Processing and making bank deposits twice weekly
• Keeping file and record retention system up to date
• Preparing for and attending quarterly HOA Board meetings following set procedures
• Preparing for and attending Annual Owners Meeting and Reception following set procedures
• Preparing meeting minutes for all Board of Director and Annual Meetings
• Assisting in preparing, proofing and sending communications out to owners and others
• Preparing and managing ordering for annual vehicle passes and annual meeting materials
• Assisting CAM with projects and meetings as requested
• Attending miscellaneous meetings when requested by CAM or Board of Directors
• Plus other work-related tasks as needed

Qualifications

• High school diploma or GED required. Associate degree preferred.
• Must have a valid driver's license
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Excellent computer proficiency (MS Office – Word, Excel and Power Point).
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

Physical Requirements

• Ability to sit for prolonged periods at a desk and work on a computer.
• Ability to occasionally stand, walk, bend, or reach as needed.
• Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).
• Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
• Visual acuity to read printed materials, spreadsheets, and computer screens.
• Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
• Ability to work in a standard office environment with moderate noise levels.
• Ability to work a standard schedule, with occasional extended hours as required.

Pay and Benefits

$22.00 to $25.00 hour, depending on education and experience.

Benefits include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High Deductible Medical Plan to be eligible)
• FSA
• Education Reimbursement
• 401K matching
• Employee Assistance Program (EAP)
• 11 paid Holidays