Onsite HOA Admin & Board Support

RealManage, LLC; Houston (TX); Presencial; USD 28.000 - 41.000; Jornada completa

Descripción de la vacante

RealManage Elevated Onsite in Houston, TX is seeking an Onsite Administrative Assistant to support daily operations for HOA communities. The role focuses on professional service, accurate records, and responsive resident and board support.

You will handle calls, mail, board materials, meeting logistics, and minute preparation under the General Manager's guidance, contributing to smooth community management and strong resident relations.

Formación

• Responsibilities of this role include handling phone inquiries from homeowners, Board members and vendors, and maintaining accurate records.

Responsabilidades

• Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on requests while maintaining records
• Assists with walk-in homeowners at the office and promptly follows up with requests
• Follows standard office procedures as set forth by General Manager
• Processes and distributes incoming and outgoing mail for the office
• Assists with preparation of monthly board packages and in-house mailings
• Assists with setup and breakdown for all board meetings including Annual Meeting
• Assists with Deed Restriction Letters and violation log management
• Assists with contract renewals: track expirations, solicit bids, renew agreements, file appropriately
• Assists with meeting notice preparation and Board/Annual Members Meeting Packets
• Attends Board/Annual Members Meetings as needed to assist and record minutes
• Drafts meeting minutes and manages finalization and circulation within 30 days
• Prepares New Board Member Packets within two working days of the Annual Members Meeting
• Maintains corporate records and minutes books for assigned associations
• Manages volunteer data for committees and coordinates requests
• Filing: set up and maintain association files
• Researches resident requests and coordinates meeting locations and dates
• Proofreads all community correspondence

Descripción del empleo

RealManage Elevated Onsite in Houston, TX is seeking an Onsite Administrative Assistant to support daily operations for HOA communities. The role focuses on professional service, accurate records, and responsive resident and board support.

You will handle calls, mail, board materials, meeting logistics, and minute preparation under the General Manager's guidance, contributing to smooth community management and strong resident relations.