Part-Time HOA Administrative Coordinator

RealManage, LLC; North Port (FL); On-site; USD 32,000 - 34,000; Part time

Job summary

RealManage, LLC is seeking a part-time Administrative Assistant to support day-to-day HOA operations. You will handle payments, inquiries, and filing while maintaining accurate owner records and documentation in Google Drive and MS Office.

Responsibilities include processing invoices, coordinating with CAM, and assisting with board and annual meetings. The role emphasizes strong communication, organization, and customer service within a fast-paced office environment.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Excellent verbal and written communication for internal and external customers.
• Excellent computer proficiency with MS Office (Word, Excel, PowerPoint).
• Ability to work under pressure while delivering excellent customer service.
• Ability to work independently and complete tasks per instructions.

Responsibilities

• Handle day-to-day administrative tasks in a fast-paced environment.
• Receives checks and helps process payments; assists owners with questions on policies.
• Open mail, file invoices, and route to CAM as needed.
• Invoice property entities for water usage and vehicle passes; confirm payments.
• Maintain up-to-date contact lists, owner packets, and owner portal documents.
• Assist in preparing for HOA board meetings and annual meetings.

Skills

Verbal communication

Written communication

MS Office

Time management

Education

High school diploma or GED

Associate degree preferred

Tools

MS Office Suite

Job description

RealManage, LLC is seeking a part-time Administrative Assistant to support day-to-day HOA operations. You will handle payments, inquiries, and filing while maintaining accurate owner records and documentation in Google Drive and MS Office.

Responsibilities include processing invoices, coordinating with CAM, and assisting with board and annual meetings. The role emphasizes strong communication, organization, and customer service within a fast-paced office environment.