Onsite Administrative Assistant – Chicago | AI Tools

HonorVet Technologies; Chicago (IL); On-site; USD 25,000 - 39,000; Part time

Job summary

HonorVet Technologies is seeking an Administrative Assistant to provide high-level administrative support for an organizational unit in Chicago. This onsite role involves calendaring, travel arrangements, document management, and acting as the first point of contact while maintaining confidentiality.

The ideal candidate demonstrates initiative, strong communication, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• Administrative duties include calendaring, document prep and management, correspondence, travel arrangements, and meeting coordination.
• Maintains confidentiality in handling sensitive information.
• Serves as the first point of contact for the department and assists management.
• Resolves routine and non-routine inquiries with professionalism.
• Knowledge of company policies, programs and product lines.

Responsibilities

• Take initiative and work independently while coordinating with the team.
• Communicate proactively and juggle priorities with diplomacy.
• Work in a fast-paced environment with deadlines.
• Organize and manage events.
• Explore AI tools to improve daily processes.
• Demonstrate familiarity with coding languages (e.g., R or Claude Code).
• Maintain consistent in-person availability.

Skills

Initiative

Proactive communication

Multitasking

AI-enabled process improvement

Coding basics (R/Claude Code)

Tools

Microsoft Office

Asana

Slack

Google Suite

Job description

HonorVet Technologies is seeking an Administrative Assistant to provide high-level administrative support for an organizational unit in Chicago. This onsite role involves calendaring, travel arrangements, document management, and acting as the first point of contact while maintaining confidentiality.

The ideal candidate demonstrates initiative, strong communication, and the ability to juggle multiple priorities in a fast-paced environment.