Administrative Assistant

HonorVet Technologies; Chicago (IL); On-site; USD 25,000 - 39,000; Part time

Job summary

HonorVet Technologies is seeking an Administrative Assistant to provide high-level administrative support for an organizational unit in Chicago. This onsite role involves calendaring, travel arrangements, document management, and acting as the first point of contact while maintaining confidentiality.

The ideal candidate demonstrates initiative, strong communication, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• Administrative duties include calendaring, document prep and management, correspondence, travel arrangements, and meeting coordination.
• Maintains confidentiality in handling sensitive information.
• Serves as the first point of contact for the department and assists management.
• Resolves routine and non-routine inquiries with professionalism.
• Knowledge of company policies, programs and product lines.

Responsibilities

• Take initiative and work independently while coordinating with the team.
• Communicate proactively and juggle priorities with diplomacy.
• Work in a fast-paced environment with deadlines.
• Organize and manage events.
• Explore AI tools to improve daily processes.
• Demonstrate familiarity with coding languages (e.g., R or Claude Code).
• Maintain consistent in-person availability.

Skills

Initiative

Proactive communication

Multitasking

AI-enabled process improvement

Coding basics (R/Claude Code)

Tools

Microsoft Office

Asana

Slack

Google Suite

Job description

HonorVet Technologies is a Service-Disabled Veteran-Owned IT staffing firm, ISO 9001 and ISO 27001 certified, working with federal agencies, state governments, and Fortune 500 enterprise clients across the US. What makes us different isn't a tagline; it's the way we work. We don't forward resumes and hope for the best. We take the time to understand where a professional like you are headed and only reach out when we genuinely believe there's a fit worth exploring.

Job title

Administrative Assistant

Location

Chicago, IL, 60637 (Onsite)

Duration

6 Months

Job Description

Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices. Performs office management and general administrative functions for assigned manager/area. Serves as first point of contact with the department, providing professional assistance with the appropriate sense of urgency. Performs a variety of administrative duties. Supports one or more members of management and/or staff in a business or functional unit. Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line. Resolves routine and non-routine inquiries. Administrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination. Maintains confidentiality.

Key Responsibilities

• Demonstrated ability to take initiative and work independently, while remaining in close coordination with other members of the team and comfort working within a certain level of ambiguity.
• Proactive communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill.
• Demonstrated ability to work in a fast-paced environment with firm deadlines.
• Familiarity with organizing and managing events.
• Curiosity and experience using AI to improve daily processes.
• Prior experience with coding languages (for example, R or Claude Code).
• Consistent in-person availability.

Technical Skills or Knowledge

• Demonstrated skill and knowledge of or ability to quickly learn the internal workings of the Client.
• Proficient in Microsoft Windows Suite, including Microsoft Outlook, Word, Excel and PowerPoint.
• Previous experience with Asana, Slack, Google Suite, Chiand a general willingness to utilize new tech solutions.