Finance Administrative Assistant — On-Site Chicago

Prince Perelson & Associates; Chicago (IL); On-site; USD 36,000 - 50,000; Full time

Job summary

PrincePerelson & Associates is seeking an Administrative Assistant (Finance) in downtown Chicago to support senior leaders by managing calendars, meetings, travel, and daily operations in a fast-paced, on-site setting.

You will coordinate meetings across time zones, arrange travel (including visas), handle expenses and invoices, and maintain strict confidentiality while delivering exceptional client service and accurate administrative support.

Qualifications

• 3–5 years of experience as an administrative or executive assistant in a fast-paced setting.
• Strong collaboration skills and comfort working with local and remote colleagues.
• Ability to stay calm and organized under pressure while managing multiple priorities.
• Excellent written and verbal communication skills, with a professional demeanor.
• High attention to detail and strong organizational instincts.
• Sound judgment, discretion, and professionalism.

Responsibilities

• Support multiple senior leaders; flexible to cover other teams as needed.
• Manage multi-time-zone calendars and meeting requests (phone/virtual).
• Coordinate meetings: book rooms, arrange catering, register guests, prep materials.
• Field high call volumes and take accurate messages.
• Handle general office tasks: filing, scanning, mailing, time entry.
• Book domestic/international travel (including visas) and process expenses and invoices.

Skills

Calendar management

Travel coordination

Meeting coordination

Communication

Discretion

Multitasking

Office software

Tools

SAP Concur

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Zoom

Job description

PrincePerelson & Associates is seeking an Administrative Assistant (Finance) in downtown Chicago to support senior leaders by managing calendars, meetings, travel, and daily operations in a fast-paced, on-site setting.

You will coordinate meetings across time zones, arrange travel (including visas), handle expenses and invoices, and maintain strict confidentiality while delivering exceptional client service and accurate administrative support.