Onsite Administrative & Accounting Coordinator

Zibiz-Corporation; Town of Smithtown (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan with company matching

Profit-Sharing Retirement Plan

Paid time off

Paid holidays

Monday–Friday schedule

No travel

Long-term employment opportunity

Job summary

Zibiz Corporation is seeking an Administrative & Accounting Coordinator in Hauppauge, NY. This hands-on role spans accounting support, order processing, customer service, purchasing and general administration.

Responsibilities include AR/AP invoicing, ERP data maintenance, vendor coordination and time-sheet administration. A detail-oriented, reliable team player will thrive in our small, professional environment.

Qualifications

• 2+ years in administration, accounting support, AP/AR, billing or related field.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong organizational and follow-through skills.
• Ability to manage multiple priorities; professional and dependable attitude.

Responsibilities

• Accounting & Billing: assist with AR/AP, invoices, statements, payments and discrepancies.
• Order & ERP Processing: enter and process orders, maintain ERP data, verify accuracy.
• Customer & Vendor Support: respond professionally by phone and email; coordinate internally.
• Administrative Support: time-sheet admin, reports, and documentation; aid management.

Skills

Attention to detail

Written and verbal communication

Organizational skills

Multitasking

Dependable attitude

Education

Associate or bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Word

ERP systems

Job description

Zibiz Corporation is seeking an Administrative & Accounting Coordinator in Hauppauge, NY. This hands-on role spans accounting support, order processing, customer service, purchasing and general administration.

Responsibilities include AR/AP invoicing, ERP data maintenance, vendor coordination and time-sheet administration. A detail-oriented, reliable team player will thrive in our small, professional environment.