Administrative & Accounting Coordinator

Zibiz-Corporation; Town of Smithtown (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan with company matching

Profit-Sharing Retirement Plan

Paid time off

Paid holidays

Monday–Friday schedule

No travel

Long-term employment opportunity

Job summary

Zibiz Corporation is seeking an Administrative & Accounting Coordinator in Hauppauge, NY. This hands-on role spans accounting support, order processing, customer service, purchasing and general administration.

Responsibilities include AR/AP invoicing, ERP data maintenance, vendor coordination and time-sheet administration. A detail-oriented, reliable team player will thrive in our small, professional environment.

Qualifications

• 2+ years in administration, accounting support, AP/AR, billing or related field.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong organizational and follow-through skills.
• Ability to manage multiple priorities; professional and dependable attitude.

Responsibilities

• Accounting & Billing: assist with AR/AP, invoices, statements, payments and discrepancies.
• Order & ERP Processing: enter and process orders, maintain ERP data, verify accuracy.
• Customer & Vendor Support: respond professionally by phone and email; coordinate internally.
• Administrative Support: time-sheet admin, reports, and documentation; aid management.

Skills

Attention to detail

Written and verbal communication

Organizational skills

Multitasking

Dependable attitude

Education

Associate or bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Word

ERP systems

Job description

Zibiz Corporation — Hauppauge, NY 11788

Full-Time | On-Site | Monday–Friday

$25.00–$30.00 per hour, based on experience

Join an Established Technology Company

Zibiz Corporation is a growing technology company located in Hauppauge, NY. For more than 20 years, we have built our business by providing specialized technology products and exceptional service to customers across a variety of industries.

We are looking for a dependable, organized and detail-oriented Administrative & Accounting Coordinator to join our small professional team.

This is a hands-on position for someone who enjoys variety and wants to be involved in multiple areas of a business, including accounting support, order processing, customer service, purchasing and general administration.

This is an excellent opportunity for someone looking for a stable, long-term position where your work and contribution are valued.

Responsibilities

Accounting & Billing

• Assist with Accounts Receivable and Accounts Payable
• Prepare and submit customer invoices and account statements
• Process customer payments and credit card transactions
• Research and resolve billing and payment discrepancies
• Maintain accurate transaction records
• Prepare routine reports and supporting documentation

Order & ERP Processing

• Enter and process customer sales orders
• Enter and process purchase orders
• Process web orders and related transactions
• Maintain accurate information in our ERP system
• Review orders and documentation for completeness and accuracy
• Assist with purchasing and vendor-related transactions

Customer & Vendor Support

• Communicate professionally with customers and vendors by phone and email
• Respond to questions regarding orders, invoices, payments and order status
• Coordinate internally to help resolve customer and vendor issues
• Prepare professional emails and business correspondence

Administrative Support

• Assist with time-sheet administration and record-keeping
• Prepare reports and spreadsheets
• Maintain organized electronic records and documentation
• Assist management with administrative projects as needed

Qualifications

• 2+ years of relevant professional experience in administration, accounting support, AP/AR, billing, order processing, customer service, or a related field
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Strong organizational and follow-through skills
• Ability to manage multiple priorities
• Proficiency with Microsoft Excel, Word and general business software
• Comfortable learning and working with ERP/business systems
• Good basic mathematical and problem-solving skills
• Professional, dependable and positive attitude
• Associate’s or Bachelor’s degree preferred, but relevant professional experience is equally valued.
• Experience with AP/AR, billing, purchasing, ERP systems, order processing or bookkeeping is especially desirable.

Compensation & Benefits

$25.00–$30.00 per hour, depending on experience and qualifications.

Zibiz offers a competitive benefits package including:

• Medical insurance
• 401(k) plan with company matching
• Company Profit-Sharing Retirement Plan
• Paid time off
• Paid holidays
• Monday–Friday schedule
• No travel
• Long-term employment opportunity

Position Details

• Job Type: Full-Time
• Schedule: Monday–Friday
• Work Location: Hauppauge, NY — In Person