Onsite Administrative & Accounting Assistant

Vance Airscoop; Glenwood Springs (CO); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Medical/Dental/Vision

401(k)

Job summary

Vance Airscoop seeks an Administrative Assistant in Glenwood Springs, CO to handle accounting and administrative duties on-site. The role reports to the Controller and includes invoicing, reconciliations, expense tracking, calendar management, and HR support.

The position is full-time or part-time on-site with benefits including PTO, holidays, and health/dental/vision, plus a 401(k). Demonstrated Excel proficiency and willingness to work with QuickBooks are required.

Qualifications

• Solid sense of self-direction and professionalism.
• High degree of flexibility and creativity.
• High-energy work ethic and initiative.
• Excellent oral and written communication skills.
• Exceptional attention to detail and precision.
• Sound organizational skills.
• Proficient Excel skills.
• Experience using QuickBooks (willing to teach for the right candidate).

Responsibilities

• Review invoices and enter them into QuickBooks.
• Maintain financial records including bank statements and vendor files.
• Reconcile company credit cards and perform monthly bank reconciliations.
• Track employee attendance records and staff scheduling entries.
• Assist with human resources tasks and mail/shipments processing.

Skills

Excel

QuickBooks

Attention to detail

Communication skills

Organizational skills

Tools

QuickBooks

Job description

Vance Airscoop seeks an Administrative Assistant in Glenwood Springs, CO to handle accounting and administrative duties on-site. The role reports to the Controller and includes invoicing, reconciliations, expense tracking, calendar management, and HR support.

The position is full-time or part-time on-site with benefits including PTO, holidays, and health/dental/vision, plus a 401(k). Demonstrated Excel proficiency and willingness to work with QuickBooks are required.