Administrative Assistant

Global Asset Protection Inc; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

Wings Aviation, Inc. is seeking an Administration professional to support payments, receivables, and clerical tasks. This in-person role in Orlando operates 9-5, M-F, with occasional flexibility.

The position emphasizes customer service as customers are the priority, with processes to ensure accuracy in invoicing and banking reconciliation. No aviation experience is required; onsite training is provided, and the environment values initiative and a positive attitude.

Qualifications

• No aviation experience needed; onsite training and customer service is essential.
• Must be able to handle data entry in QuickBooks and maintain records.
• Good communication and organizational skills; attend weekly meetings.
• Ability to reconcile expenses and manage banking accounts.

Responsibilities

• Answer phones and direct calls to appropriate department.
• Keep office and aircraft cabin supplies up to date.
• Adhere to flight management schedule.
• Data entry - QuickBooks and internal records.
• Microsoft office
• Google drive
• Receive, verify, and code invoices and requisitions for goods and services in QuickBooks
• Maintain and keep company files up to date
• Reconcile company expenses, monthly
• Create and maintain monthly customer invoices
• Attend weekly meetings
• Reconcile and manage internal banking accounts
• Misc duties to obtain business needs.

Skills

QuickBooks

Microsoft Office

Google Drive

Data entry

Invoices

Bank reconciliation

Tools

QuickBooks

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off

We are looking for the right candidate who will be long term, that can keep up in our fast paced environment!

Position Overview

The Administration position is responsible for assisting in payment to vendors, receivables from customers and providing financial, administrative, and clerical support services. Our customers are our main priority and ensuring they are taken care of from start to finish is the goal. This is a M-F, 9-5 position, with occasional flexibility needed. Internal customer interaction and service is required.

Ideal candidate exercises initiative, independent judgment and discretion in carrying out assignments.

• Answer phones and direct all calls to appropriate department or take messages as needed
• Keep office and aircraft cabin supplies up to date.
• Adhere to our flight management schedule
• Data entry - QuickBooks and internal records
• Microsoft office
• Google drive
• Receive, verify, and code invoices and requisitions for goods and services in QuickBooks
• Maintain and keep company files up to date
• Reconcile company expenses, monthly
• Create and maintain monthly customer invoices
• Attend weekly meetings
• Reconcile and manage internal banking accounts
• Misc duties to obtain business needs

No aviation experience needed, onsite training. Customer service is essential.

We are a small company looking for a long-term employee to join our team. Every day here is different- Looking for someone who is not afraid to step right in and learn.

A positive attitude goes a long way with us.

Business casual attire for our workplace. Professional presentation is an integral part of our customer experience.

Overtime is available if desired but not required. This position requires background checks for airport badging.

Job Type: Full-time

Wings Aviation, Inc.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person