Oncology Patient Services Associate - Part Time

aah; Green Bay (WI); On-site; USD 27,000 - 41,000; Part time

Job summary

Advocate Health in Wisconsin seeks a Part-time Front Desk/Patient Access role to greet patients, collect information, verify insurance, and manage pre-registration tasks. The position supports billing through pre-authorization guidance and patient responsibility collection.

Required 1 year in customer service or clerical work, familiarity with EPIC EMR, and strong communication with patients and staff in a fast-paced setting. Part-time shifts and 0.5 FTE with no weekend work are noted.

Qualifications

• Typically requires 1 year of customer service or clerical/office experience.
• Knowledge of Medicare/HIPAA/EMTALA rules and updates on insurance pre-certification requirements.
• Mathematical aptitude, effective communication skills and critical thinking skills.
• Understanding of basic human anatomy, medical terminology and procedures for application in the patient referral/pre-certification/authorization processes.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to speak effectively to customers or employees of organization, maintaining a pleasant, professional demeanor.
• Ability to handle sensitive and confidential information according to internal policies.
• Ability to problem solve in a high profile and high stress area, working independently to set and meet deadlines and prioritize work.
• Demonstrated technical proficiency including experience with insurance verification/eligibility tools, EPIC electronic medical record, patient liability estimation tools, Microsoft Office, Internet Explorer and phone technology.

Responsibilities

• Greets and checks in patients arriving for their appointments. Ensures patient information is complete and accurate. Collects patient responsibility as identified in the pre-registration process.
• Completes the registration process on walk-in patients, verifies and/or updates patient demographic and insurance information if changes or additions have occurred.
• Verifies insurance benefits, obtains/calculates patient responsibility and request payment. Communicates to patient the organization expectation of payment at time of service.
• Identifies patients in need of financial assistance and refers patients to Financial Advocate when necessary. Collaborates with Financial Advocate to coordinate patient’s financial resources and responsibilities including requesting patient to sign a Financial Obligation Form (FOF) or Advanced Beneficiary Notice (ABN) as needed.
• Monitors patient flow to ensure patients are cared for in the most efficient and courteous manner. Performs visit closure, including checking out patients, collecting additional patient responsibility (when applicable) and providing patient with appropriate documents.
• Schedules patient visits using guidelines established within scheduling system.
• Assists with new caregiver onboarding.
• Works assigned EPIC work queues, following the department’s work flow process.
• Maintains excellent public relations with patients, families, and clinical staff as well as demonstrates a willingness and ability to work collaboratively with others for concise and timely flow of information. Proactively communicates issues involving customer service and process improvement opportunities to management.
• Maintains knowledge of and reference materials for Medicare, Medicaid and third-party payer requirements, guidelines and policies, insurance plans requiring pre-authorization/referral and a list of current accepted insurance plans.

Skills

Customer service

Clerical/Office experience

Communication skills

Critical thinking

Problem solving

Medical terminology

HIPAA/Medicare knowledge

Insurance pre-certification knowledge

EPIC EMR

MS Office

Phone technology

Education

High School Graduate

Tools

EPIC EMR

Insurance verification tools

Microsoft Office

Internet Explorer

Phone system

Job description

Advocate Health in Wisconsin seeks a Part-time Front Desk/Patient Access role to greet patients, collect information, verify insurance, and manage pre-registration tasks. The position supports billing through pre-authorization guidance and patient responsibility collection.

Required 1 year in customer service or clerical work, familiarity with EPIC EMR, and strong communication with patients and staff in a fast-paced setting. Part-time shifts and 0.5 FTE with no weekend work are noted.