Onboarding & Recruitment Coordinator

Headway Technologies Inc; Milpitas (CA); On-site; USD 29,000 - 43,000; Full time

Job summary

Headway Technologies Inc. in Milpitas, CA seeks an HR & Talent Acquisition Coordinator to provide administrative support for HR and recruiting activities.

You will help with onboarding, employee records, and communications, ensuring accuracy, confidentiality, and excellent service in a fast-paced environment. The role involves coordinating background checks, drug screens, and candidate communications; posting jobs, arranging interviews, and maintaining ATS records.

Qualifications

• High School Diploma or GED with relevant experience; 2+ years in admin/support roles.
• Experience supporting HR, recruiting, Talent Acquisition, or related operations.
• Proficient with MS Office and HRIS/ATS systems.

Responsibilities

• Maintains employee files and HR records for accuracy and compliance.
• Assists onboarding: new hire paperwork, orientations, paperwork completion.
• Coordinates pre-employment activities: background checks, drug screens.
• Supports recruitment: posting positions, interviews, ATS records.
• Organizes job fairs and talent acquisition events; handles candidate communications.
• Responds to routine inquiries; supports HR policies and programs.
• Maintains HR databases, reports, and departmental records.
• Assists with HR audits, document management and compliance tasks.
• Coordinates employee events and HR initiatives; offboarding support.
• Learns HRIS and other HR systems to support operations; maintains confidentiality.

Skills

MS Office

HRIS

ATS

records management

confidentiality

customer service

communication

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Job description

Headway Technologies Inc. in Milpitas, CA seeks an HR & Talent Acquisition Coordinator to provide administrative support for HR and recruiting activities.

You will help with onboarding, employee records, and communications, ensuring accuracy, confidentiality, and excellent service in a fast-paced environment. The role involves coordinating background checks, drug screens, and candidate communications; posting jobs, arranging interviews, and maintaining ATS records.