HR & Talent Acquisition Coordinator

Headway Technologies Inc; Milpitas (CA); On-site; USD 29,000 - 43,000; Full time

Job summary

Headway Technologies Inc. in Milpitas, CA seeks an HR & Talent Acquisition Coordinator to provide administrative support for HR and recruiting activities.

You will help with onboarding, employee records, and communications, ensuring accuracy, confidentiality, and excellent service in a fast-paced environment. The role involves coordinating background checks, drug screens, and candidate communications; posting jobs, arranging interviews, and maintaining ATS records.

Qualifications

• High School Diploma or GED with relevant experience; 2+ years in admin/support roles.
• Experience supporting HR, recruiting, Talent Acquisition, or related operations.
• Proficient with MS Office and HRIS/ATS systems.

Responsibilities

• Maintains employee files and HR records for accuracy and compliance.
• Assists onboarding: new hire paperwork, orientations, paperwork completion.
• Coordinates pre-employment activities: background checks, drug screens.
• Supports recruitment: posting positions, interviews, ATS records.
• Organizes job fairs and talent acquisition events; handles candidate communications.
• Responds to routine inquiries; supports HR policies and programs.
• Maintains HR databases, reports, and departmental records.
• Assists with HR audits, document management and compliance tasks.
• Coordinates employee events and HR initiatives; offboarding support.
• Learns HRIS and other HR systems to support operations; maintains confidentiality.

Skills

MS Office

HRIS

ATS

records management

confidentiality

customer service

communication

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Job description

TITLE: HR AND TALENT ACQUISITION COORDINATORFLSA STATUS: NON-EXEMPTSHIFT: MONDAY THROUGH FRIDAY 8:00 AM TO 5:00 PMREPORTS TO: DIRECTOR OF HUMAN RESOURCESSUMMARY:Under the direction of the Director of Human Resources, the HR & Talent Acquisition Coordinator is responsible for providing administrative support for Human Resources and Talent Acquisition activities. This position supports onboarding, employee records administration, recruitment coordination, employee communications, HR programs, and department operations. The HR and Talent Acquisition Coordinator serves as a resource for employees, candidates, and hiring managers while ensuring accuracy, confidentiality, and exceptional customer service. This position is located in Milpitas, California.ESSENTIAL FUNCTIONS:Maintains employee personnel files and HR records to ensure accuracy, completeness, and compliance with company policies and record retention requirementsAssists with onboarding activities, including preparing new hire paperwork, coordinating orientation activities, and ensuring completion of required employment documentationCoordinates pre-employment activities, including background checks, drug screenings, employment verification requests, and onboarding requirementsSupports recruitment activities by posting positions, scheduling interviews, coordinating candidate communications, and maintaining applicant tracking system recordsAssists with organizing job fairs, recruiting events, and other talent acquisition initiativesResponds to routine employee and manager inquiries and provides administrative support related to HR policies, procedures, and programsMaintains HR databases, spreadsheets, reports, and departmental recordsAssists with HR audits, reporting requirements, document management, and compliance-related activitiesCoordinates employee events or activities and other HR initiatives as assignedSupports onboarding and offboarding activities, including documentation, logistics coordination, and record maintenanceLearns and utilizes the Human Resources Information System (HRIS) and other HR-related systems to support departmental operationsMaintains confidentiality of employee, candidate, and company informationAdheres to all safety policies and procedures as requiredPerforms other duties of a similar nature or level*MINIMUM QUALIFICATIONS:High School Diploma or GED and/or equivalent relevant experience; Associate’s degree preferredTwo years of experience in an administrative assistant, coordinator, customer service, or related support roleExperience coordinating schedules, maintaining records, and supporting business operationsExperience supporting Human Resources, Recruiting, Talent Acquisition, or other business operations functionsProficient in the use of Microsoft Office applicationsKNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of administrative principles, practices, and office proceduresKnowledge of Human Resources and recruiting processes and practicesAbility to utilize HRIS systems, applicant tracking systems, and other business software applicationsAbility to communicate effectively and professionally with candidates, employees, managers, vendors, and external contacts both verbally and in writingAbility to maintain confidentiality and exercise sound judgment when handling sensitive informationAbility to manage multiple priorities and meet deadlines in a fast-paced environmentStrong attention to detail and accuracyStrong organizational and time management skillsDemonstrated problem-solving and critical-thinking skillsAbility to work independently while collaborating effectively within a team environmentAbility to adapt to changing priorities and business needsDemonstrated customer service orientation and interpersonal skillsAbility to exhibit professionalism, initiative, and a positive attitudeAbility to comply with all safety policies and proceduresThe hourly rate for this full-time position is between $20.90-$31.35 + bonus target + benefits. Within the range the individual pay may differ depending on additional factors including job responsibilities, job related knowledge, skills, abilities, education, and experience. The hourly pay range shown is subject to change and may be modified periodically.WORKING CONDITIONS:The HR & Talent Acquisition Coordinator works primarily in an office environment from Monday through Friday. The schedule may be adjusted from time to time to meet business or operational needs and may require travel between buildings. The incumbent stands, sits, and walks; performs various fine grasping movements, bends, and twists; operates a computer and enters information using a keyboard; operates a telephone and other office equipment. May occasionally push, pull, or lift up to 10 pounds.*Other duties of a similar nature or level are duties that may be required but may not be specifically listed in the job description or posting.TDK/Headway Technologies, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law. Applicants requiring accommodation in order to complete the application process should contact the Human Resources Department.