HR & Talent Acquisition Coordinator

Headway Technologies; Milpitas (CA); On-site; USD 29,000 - 43,000; Full time

Job summary

Headway Technologies, Inc. in Milpitas, CA, seeks an HR & Talent Acquisition Coordinator to provide administrative support for HR and recruitment activities under the Director of HR.

You will assist with onboarding, employee records, candidate communications, and HR programs while maintaining confidentiality and delivering excellent service. This role is Monday–Friday, 8:00 AM–5:00 PM, based in the office, with responsibilities including scheduling interviews, maintaining HRIS/ATS records,

Qualifications

• Two years of experience in an administrative or coordination role.
• Experience supporting Human Resources, Recruiting or Talent Acquisition.
• Proficient in Microsoft Office applications.

Responsibilities

• Maintains employee files and HR records for accuracy and compliance.
• Supports onboarding activities and new hire paperwork.
• Coordinates pre-employment steps including background checks and verifications.
• Assist recruiting by posting roles, scheduling interviews, and tracking applicants.
• Organizes job fairs and recruitment events; supports HR programs and audits.
• Handles routine inquiries and maintains confidentiality.

Skills

Administrative support

Recruitment coordination

HRIS / ATS systems

Communication

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Job description

TITLE: HR AND TALENT ACQUISITION COORDINATOR

FLSA STATUS: NON-EXEMPT

SHIFT: MONDAY THROUGH FRIDAY 8:00 AM TO 5:00 PM

REPORTS TO: DIRECTOR OF HUMAN RESOURCES

SUMMARY

Under the direction of the Director of Human Resources, the HR & Talent Acquisition Coordinator is responsible for providing administrative support for Human Resources and Talent Acquisition activities. This position supports onboarding, employee records administration, recruitment coordination, employee communications, HR programs, and department operations. The HR and Talent Acquisition Coordinator serves as a resource for employees, candidates, and hiring managers while ensuring accuracy, confidentiality, and exceptional customer service. This position is located in Milpitas, California.

ESSENTIAL FUNCTIONS

• Maintains employee personnel files and HR records to ensure accuracy, completeness, and compliance with company policies and record retention requirements
• Assists with onboarding activities, including preparing new hire paperwork, coordinating orientation activities, and ensuring completion of required employment documentation
• Coordinates pre-employment activities, including background checks, drug screenings, employment verification requests, and onboarding requirements
• Supports recruitment activities by posting positions, scheduling interviews, coordinating candidate communications, and maintaining applicant tracking system records
• Assists with organizing job fairs, recruiting events, and other talent acquisition initiatives
• Responds to routine employee and manager inquiries and provides administrative support related to HR policies, procedures, and programs
• Maintains HR databases, spreadsheets, reports, and departmental records
• Assists with HR audits, reporting requirements, document management, and compliance-related activities
• Coordinates employee events or activities and other HR initiatives as assigned
• Supports onboarding and offboarding activities, including documentation, logistics coordination, and record maintenance
• Learns and utilizes the Human Resources Information System (HRIS) and other HR-related systems to support departmental operations
• Maintains confidentiality of employee, candidate, and company information
• Adheres to all safety policies and procedures as required
• Performs other duties of a similar nature or level*

MINIMUM QUALIFICATIONS

• High School Diploma or GED and/or equivalent relevant experience; Associate's degree preferred
• Two years of experience in an administrative assistant, coordinator, customer service, or related support role
• Experience coordinating schedules, maintaining records, and supporting business operations
• Experience supporting Human Resources, Recruiting, Talent Acquisition, or other business operations functions
• Proficient in the use of Microsoft Office applications

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of administrative principles, practices, and office procedures
• Knowledge of Human Resources and recruiting processes and practices
• Ability to utilize HRIS systems, applicant tracking systems, and other business software applications
• Ability to communicate effectively and professionally with candidates, employees, managers, vendors, and external contacts both verbally and in writing
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong attention to detail and accuracy
• Strong organizational and time management skills
• Demonstrated problem-solving and critical-thinking skills
• Ability to work independently while collaborating effectively within a team environment
• Ability to adapt to changing priorities and business needs
• Demonstrated customer service orientation and interpersonal skills
• Ability to exhibit professionalism, initiative, and a positive attitude
• Ability to comply with all safety policies and procedures

The hourly rate for this full-time position is between $20.90-$31.35 + bonus target + benefits. Within the range the individual pay may differ depending on additional factors including job responsibilities, job related knowledge, skills, abilities, education, and experience. The hourly pay range shown is subject to change and may be modified periodically.

WORKING CONDITIONS

The HR & Talent Acquisition Coordinator works primarily in an office environment from Monday through Friday. The schedule may be adjusted from time to time to meet business or operational needs and may require travel between buildings. The incumbent stands, sits, and walks; performs various fine grasping movements, bends, and twists; operates a computer and enters information using a keyboard; operates a telephone and other office equipment. May occasionally push, pull, or lift up to 10 pounds.

• Other duties of a similar nature or level are duties that may be required but may not be specifically listed in the job description or posting.

TDK/Headway Technologies, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law. Applicants requiring accommodation in order to complete the application process should contact the Human Resources Department.