Onboarding & I-9 Compliance Specialist

Kforce Inc; Minneapolis (MN); On-site; USD 52,000 - 67,000; Full time

Job summary

Kforce Inc. in Minneapolis seeks an Onboarding Specialist to guide new hires and managers through the full onboarding lifecycle, including I-9 processing, policy guidance, and timely support.

You will coordinate with HR partners and attendees to ensure compliance and a smooth experience while maintaining confidentiality across platforms like Workday and ServiceNow. The role emphasizes meticulous attention to detail, strong communication, and the ability to manage multiple cases within SLAs,

Qualifications

• 1-3 years of HR, onboarding, compliance, or admin support experience in a regulated environment.
• Strong knowledge of Form I-9 requirements and timelines.
• Experience with Workday, ServiceNow, or similar HR systems.
• Ability to handle confidential information and meet SLAs.

Responsibilities

• Facilitate an end to end onboarding experience from pre employment through post hire, ensuring new hires and managers receive clear guidance and timely support.
• Oversee daily I-9 activity including reviewing Section 1 and Section 2 completion, identifying overdue or missing requirements, conducting reverifications, and partnering with employees and managers to ensure compliance with federal timelines
• Manage an ongoing caseload through the Case Management System, responding to inquiries and ensuring tasks meet defined SLAs
• Escalate complex issues involving candidates, employees, managers, HR partners, or external vendors as needed
• Maintain strong working knowledge of company policies, procedures, employment eligibility regulations, and risk based processes
• Support operational audits, documentation reviews, and compliance monitoring activities
• Protect sensitive personal and company information by maintaining the highest standards of confidentiality
• Utilize HR platforms such as Workday and ServiceNow to manage onboarding workflows, I-9 tasks, and case documentation
• Deliver a high quality customer experience by providing clear, accurate, and proactive communication throughout onboarding and I-9 processes

Skills

Exceptional communication

Customer service

Problem solving

Attention to detail

Confidential information handling

Multitasking

Education

HR certification (PHR, SPHR, SHRM CP, SHRM SCP)

Tools

Workday

ServiceNow

HRIS

Job description

Kforce Inc. in Minneapolis seeks an Onboarding Specialist to guide new hires and managers through the full onboarding lifecycle, including I-9 processing, policy guidance, and timely support.

You will coordinate with HR partners and attendees to ensure compliance and a smooth experience while maintaining confidentiality across platforms like Workday and ServiceNow. The role emphasizes meticulous attention to detail, strong communication, and the ability to manage multiple cases within SLAs,