Onboarding & Compliance HR Specialist

Confidential Careers; Florida; On-site; USD 45,000 - 65,000; Full time

Job summary

Confidential Careers is seeking an HR Coordinator to own high-volume, end-to-end onboarding for new hires across multiple states. You will be the first point of contact for new employees, ensuring onboarding and compliance stay on deadline and supporting day-to-day HR administration.

You will handle I-9, E-Verify, background checks, and coordinate start dates with managers, while maintaining accurate digital files and providing timely, professional communication.

Qualifications

• 1 to 3 years of HR, onboarding, or recruiting coordination experience, ideally in a high-volume setting.
• Working knowledge of I-9 compliance, E-Verify, and background check processes.
• Experience supporting employees across multiple states.
• Strong attention to detail and the ability to manage many open items at once without dropping any.
• Clear, professional written and verbal communication.
• Comfortable with HRIS and applicant tracking systems, plus Microsoft Office or Google Workspace.
• Discretion with confidential employee information.

Responsibilities

• Manage high-volume, end-to-end onboarding for new hires across a multi-state workforce.
• Send new hire documentation and follow up until every item is complete and on time.
• Process background checks, I-9 forms, and E-Verify, and track each to completion.
• Coordinate start dates and first-day logistics with hiring managers and the HR team.
• Ensure onboarding meets federal and state requirements in each state where the company operates.
• Audit new hire files for accuracy and completeness, and flag gaps before they become issues.

Skills

Attention to detail

Communication skills

Discretion

Multi-state coordination

Time management

Tools

HRIS

ATS

Microsoft Office / Google Workspace

Job description

Confidential Careers is seeking an HR Coordinator to own high-volume, end-to-end onboarding for new hires across multiple states. You will be the first point of contact for new employees, ensuring onboarding and compliance stay on deadline and supporting day-to-day HR administration.

You will handle I-9, E-Verify, background checks, and coordinate start dates with managers, while maintaining accurate digital files and providing timely, professional communication.