Onboarding & Compliance Specialist

Abraxas Youth & Family Services; Pennsylvania; On-site; USD 42,000 - 64,000; Full time

Job summary

Abraxas Youth & Family Services is seeking an Onboarding Specialist in a multi‑state onboarding capacity. You will manage assigned candidate desks, coordinate state and federal clearances, and ensure documentation accuracy to meet start dates.

The role emphasizes compliance, timely communications with affiliates, and robust data tracking within HR systems. The position reports to the Supervisor, Pre‑Hire Compliance & Onboarding, and requires maintaining confidentiality and avoiding clinical

Qualifications

• High school diploma or equivalent required; additional education in human resources, business administration, healthcare administration, or related field preferred.
• Experience in onboarding, HR administration, credentialing, compliance support, or another documentation‑intensive administrative role preferred.
• Experience coordinating screenings, clearances, confidential records, or program‑specific documentation in a regulated environment preferred.
• Ability to manage multiple cases, meet deadlines, and identify matters requiring supervisory review.
• Proficiency with office software, spreadsheets, electronic document repositories, and data entry; ability to learn HR, onboarding, and dashboard systems.
• Ability to reconcile records, prepare weekly metric reports, communicate clearly with candidates and affiliate contacts, and safeguard confidential information.

Responsibilities

• Own and manage assigned onboarding desk and cases from handoff through clearance and transition to next owner.
• Initiate and verify state, federal, county clearances using approved checklists and routes discrepancies to reviewers.
• Coordinate medical clearances and communicate status without sharing sensitive medical details.
• Apply program-specific requirement matrices for credentials, licenses, training, and prerequisites.
• Verify readiness and maintain holds until required approvals are obtained; avoid bypassing controls.
• Explain steps, deadlines, and actions clearly; follow up to prevent delays; document outreach.
• Conduct weekly desk audits and compare with trackers, dashboards, and source systems.
• Escalate delays, missing information, or system issues to Supervisor with necessary details.
• Provide timely updates to affiliates, recruiting, and hiring managers; document commitments and actions.
• Capture affiliate feedback and suggest practical improvements; communicate resolutions.
• Maintain and reconcile trackers, dashboards, and system fields; report findings and defects.
• Prepare weekly metric reports with caseloads, aging, and turnaround times.
• Support audits with complete, indexed records and traceable verifications.
• Protect confidentiality of candidate, employee, screening, and medical information.
• Ensure proper handoffs for coverage and training on approved process changes.
• Complete special projects and onboarding tasks; coordinate legacy file remediation as needed.
• Complete required training and stay current on procedures; participate in cross-training.

Skills

Onboarding

Compliance

Documentation

Attention to detail

Communication

Education

High school diploma or equivalent

Additional HR/business/healthcare administration education preferred

Tools

Office software

Job description

Abraxas Youth & Family Services is seeking an Onboarding Specialist in a multi‑state onboarding capacity. You will manage assigned candidate desks, coordinate state and federal clearances, and ensure documentation accuracy to meet start dates.

The role emphasizes compliance, timely communications with affiliates, and robust data tracking within HR systems. The position reports to the Supervisor, Pre‑Hire Compliance & Onboarding, and requires maintaining confidentiality and avoiding clinical