On-Site Workplace Experience Manager

Flow; New York (NY); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Parental leave

PTO and holidays

401(k)

Job summary

Flow is seeking an experienced Office Manager to be the operational backbone of the New York office. You will own the space, guest experience, and day-to-day operations while partnering with People Ops to support onboarding and IT needs.

You’ll manage vendors, budgets, and events, ensuring a polished, welcoming environment for teams and visitors alike. On-site, full-time, with a strong emphasis on culture and execution.

Qualifications

• 5+ years of office management or related experience.
• Hands-on ownership of facilities and vendor relationships.
• Experience partnering with HR and IT on onboarding.
• Comfortable tracking budgets and cross-functional projects.
• Proactive and service-minded with strong communication.

Responsibilities

• Oversee office and space management to keep common areas guest-ready.
• Coordinate repairs, maintenance, and vendor relationships end-to-end.
• Manage mail, deliveries, and office expenses.
• Own new hire arrival experience and onboarding logistics.
• Plan and execute office events and culture initiatives.
• Provide meeting logistics and administrative support.
• Support cross-functional projects with People Ops, IT, Finance, Real Estate.

Skills

Office management

Vendor management

HR onboarding

Event planning

Administrative support

Customer service

Budget tracking

Job description

Flow is seeking an experienced Office Manager to be the operational backbone of the New York office. You will own the space, guest experience, and day-to-day operations while partnering with People Ops to support onboarding and IT needs.

You’ll manage vendors, budgets, and events, ensuring a polished, welcoming environment for teams and visitors alike. On-site, full-time, with a strong emphasis on culture and execution.