AI-Powered Office Operations Manager

Flowcode; New York (NY); Vor Ort; USD 60.000 - 75.000; Vollzeit

Zusammenfassung

Flowcode is hiring an Office Operations Lead for our Soho HQ in New York. You will own the operating system of the building, ensuring coffee, room resets, and visitors feel welcomed while continuously improving processes with automation and AI tools.

You will build AI-powered trackers and agents for ordering, budgets, event logistics and visitor check-in, partnering with People, IT, Finance and leadership to keep flow high and costs under control.

Qualifikationen

• Bachelor's degree from a highly selective university.
• Evidence of standout achievement in at least one competitive environment.
• Daily, hands-on use of AI tools, with at least one concrete example of something you built or automated.
• Exceptional written communication and attention to detail.
• Comfortable with spreadsheets, budgets and vendor management.
• Able to work onsite at our Soho office Monday–Friday.

Aufgaben

• Office operations: open the office each morning and keep spaces welcoming.
• AI-built systems: use Claude, ChatGPT and Zapier to automate tasks and document runbooks.
• Budget: manage snacks, meals, events and office expenses; report to Finance monthly.
• Guest and candidate experience: greet visitors and coordinate interview logistics.
• Team meals, happy hours and events: plan and run in-office gatherings.
• Offsites and company events: assist vendor selection and day-of execution.
• Vendors: manage building services, cleaning, food and IT vendors.
• IT first line: be the go-to for in-office tech issues and coordinate with IT.
• Special projects: lead initiatives to improve Flowcode operations.

Kenntnisse

AI fluency

Academic excellence

Clear written communication

Ausbildung

Bachelor's degree from a highly selective university

Tools

Claude

ChatGPT

Zapier

Jobbeschreibung

Flowcode is hiring an Office Operations Lead for our Soho HQ in New York. You will own the operating system of the building, ensuring coffee, room resets, and visitors feel welcomed while continuously improving processes with automation and AI tools.

You will build AI-powered trackers and agents for ordering, budgets, event logistics and visitor check-in, partnering with People, IT, Finance and leadership to keep flow high and costs under control.