On-Site Venue Events Coordinator

Hargrove, Inc.; Atlanta (GA); On-site; USD 65,618,000 - 85,304,000; Full time

Job summary

Encore is seeking a Project Coordinator, Venues to plan and execute small events or portions of large events at hotel/convention centers. You will work with sales and operations to deliver on event plans and report to a Venue Operations lead.

The role emphasizes producing schedules, coordinating crews and vendors, handling client communications, and ensuring profitable execution. A strong tech background and logistics experience are essential.

Qualifications

• High School Diploma required.
• 3+ years tech experience in the event technology or Broadcast industry.
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills.
• Strong Technical Background.
• Strong Client relationship skills.
• Operational logistics experience.
• Works well under pressure.
• Ability to multitask.
• MS Office experience.
• Ability to read technical diagrams preferred.

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
• Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.
• Communicate event execution plan and on-site changes including billing, production schedules and client requests.
• Review all necessary information with crew leads to ensure a successful and profitable event.
• Operate equipment and assist crew as necessary/qualified.
• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
• Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
• Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
• Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.

Skills

Tech experience

Administrative experience

Communication skills

MS Office

Technical background

Client relationships

Logistics

Multitasking

Reading diagrams

Education

High School Diploma

Job description

Encore is seeking a Project Coordinator, Venues to plan and execute small events or portions of large events at hotel/convention centers. You will work with sales and operations to deliver on event plans and report to a Venue Operations lead.

The role emphasizes producing schedules, coordinating crews and vendors, handling client communications, and ensuring profitable execution. A strong tech background and logistics experience are essential.